This position is located in the Department of Veteran Affairs, Support Service Division. The primary purpose of this position is to provide records management functions including oversight and management of the records information life cycle, maintenance, amendment, and disposition. The duties are required to protect veteran, employee, and other agency sensitive information from unauthorized use, disposal, and destruction.

Duties

Specific duties are as follows: Develops a working understanding of the policies, procedures, guidelines, rules, and regulations governing records management Assists the RMO in implementing records management policies within business lines or divisions Informs management of unusual, sensitive, or potentially controversial issues Establishes uniform file inventories, file plans, and indexing techniques as necessary to make it easier to use, integrate, and access information throughout the facility Ensures departing employees do not remove Federal records from facility custody. Ensures the appropriate records management language and clauses, as required by NARA, are included in all contracts that include the creation, upkeep, use, storage, or disposal of VA data Ensures vital/essential records are identified, inventoried, and protected to continue key functions and activities in an emergency Reports noncompliance with document retention requirements to management so they may initiate corrective and/or disciplinary action as necessary Informs business partners of the records management program and their respective roles in carrying it out in accordance with the most recent laws and regulations Utilizes professional judgment to research, select, interpret, and apply the appropriate guideline or, if necessary, consults VA and VBA RMOs and/or Regional Counsel Offices. Guidelines are not always directly applicable to particular situations; as a result, the incumbent uses professional judgment to determine the appropriate guideline Responds to information requests, questions, and complaints and launches investigations and audits of facility operations in order to identify and make recommendations for solutions to specific and systemic issues Oversees records management for the designated facilities through information sharing, program monitoring and evaluation, training, and reporting Verifies on-the-spot that there are no printed documents in the trash cans in the work area Records of all infractions, noting the date the violation was reported for deletion, the name of the employee, and the justification for why the violation was deemed suitable (entries recorded in log should be retained for two years) Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Full time, Monday through Friday TELEWORK ELIGIBLE: Yes, per Agency guidelines. Virtual: This IS NOT a virtual position. Position Description/PD#: Records and Information Management Specialist, 37607A & 37605A Relocation/Recruitment Incentives: No Financial Disclosure Report: Not required Physical Requirements: The work involves considerable walking, standing, and bending in searching various file locations. There is occasional lifting and carrying of such items as records boxes averaging 35 pounds, claims folders, and shred envelopes. May involve the operation and maintenance of shred receptacles and/or shredders. While VBA continues transitioning to an electronic claims processing environment, the RMO will perform the electronic equivalent of the physical demands listed above, as system capabilities permit (e.g., reviewing and approving the removal of documents marked for disposition in the electronic environment). This NOT a Bargaining Unit position.

Requirements

• You must be a U.S. Citizen to apply for this job.
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
• This is NOT a Bargaining Unit position.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/26/2023. Applicants must demonstrate that they meet the Minimum Qualification requirements as noted below. Specialized Experience: To qualify for this GS-07: You must possess at least one year of specialized experience, equivalent in difficulty and responsibility to the GS-05 level in the Federal service that includes one of the following: 1) Assisting in implementing record management policies within the organization; 2) Providing guidance to facility staff for disposing or storing records when they are no longer needed to complete facility functions; AND/OR 3) Performing periodic reviews to ensure that documents scheduled for destruction comply with agency policy. OR One full year of graduate level education Or superior academic achievement at the bachelors level in a degree related fields of study. (You must provide transcripts); OR Combination of the required experience and education for this grade level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-07. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position A transcript must be submitted with your application if you are basing all or part of your qualifications on education. To qualify for this GS-09: You must possess at least one year of specialized experience, equivalent in difficulty and responsibility to the GS-07 level in the Federal service that includes two of the following: 1) Verifying that appropriate guidelines are followed prior to destruction (i.e. signature certification); 2) Monitoring records destruction in order to report material inappropriately identified for destruction to the appropriate authority; 3) Maintaining a detailed log of procedural violations related to records maintenance to ensure breaches are recorded and reported; AND/OR 4) Reporting deficiencies in record management programs to the appropriate individual(s) for corrective action. OR A Master's or equivalent graduate degree, 2 full years of progressively higher-level graduate education leading to such a degree, or LL.B. or J.D., related fields of study. (You must provide transcripts); OR a combination of the required experience and education for this grade level. Applicants may substitute education for the experience required for the GS-07, or GS-09 level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use one year or 18 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-09. For example, an applicant who has 27 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Competencies for this position: Administration and ManagementCommunicationsDecision MakingTechnical CompetenceTechnical Credibility NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned with your application to verify your qualifications.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Failure to provide such documentation with your application will result in lost consideration. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Veterans Benefits Administration 1800 G Street, NW Washington, DC 20006 US
• Name: Mid-Atlantic Service Branch
• Email: [email protected]