This position is assigned to the Nursing Service at the Veterans Affairs (VA) Medical Center, Coatesville, Pennsylvania. The purpose of this position is to provide primary timekeeping duties and a variety of clerical duties in support of overall administrative functions. This position supports the daily flow of operations of Nursing Service and the functions within.

Duties

Performs timekeeping and related duties using automated reporting system (VATAS) and AcuStaf labor management software suite; ensures time is posted daily and accurately. Posts timesheets for employees assigned to their Time and Leave (T&L) Units. Enters Permanent/Temporary Schedules & edit them as needed during pay periods. Validates Tour of Duties in AcuStaf daily and enter notes for any discrepancies between VATAS and AcuStaf. Manages holidays, floating holidays and special pay for part-time employees. Views employee and timesheet profiles, timesheet summary data, temporary and permanent work schedules, timesheet validations: timesheet corrections, timesheet notifications, leave requests, and premium pay requests. Schedules appointments, coordinates meetings, and/or schedules conferences. Provides general calendar, maintenance, clerical services, such as maintaining calendars and recording appointments. May perform work related to the preparation, execution, and/or tracking the purchasing of supplies and materials needed to ensure smooth operation of Nursing Services units. May schedule meetings, prepare agendas, take meeting minutes and send out meeting minutes to corresponding group for approval after completed. May answer telephones and assist with duties in PCS office as needed. Work Schedule: Monday through Friday from 7:30 AM to 4:00 PM Telework: Not applicable Virtual: This is not a virtual position. Position Description/PD#: Time & Leave Clerk/PD023960 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/20/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-5 position you must have served 52 weeks at the GS-4. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Typing Proficiency: This position requires the skills of a qualified typist. In addition to meeting the experience and/or requirements, you must be able to type at least 40 words per minute. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of the establishment, maintenance, review, and disposition of time and leave records for civilian employees of the Federal Government. Knowledge of civilian pay and/or leave rules, regulations, procedures, programs, and systems requirements, and knowledge of those civilian personnel rules and regulations that affect pay. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed education above the high school level. (Note: This education must have been obtained in an accredited business, secretarial, or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university.) OR, Combination: Applicants may also combine specialized experience and education as described above. [Note: only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.] You will be rated on the following Competencies for this position: AccountabilityAttention to DetailCustomer ServiceFlexibilityTeamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Entering and recording functions of timekeeping duties are sedentary. However, timekeeping functions may require an extensive amount of walking to units within the Medical Center. There may be some walking, standing, bending, carrying of light items such as papers, books, etc. Work Environment: The employee works in an office setting involving everyday risks or discomforts. Normal safety precautions are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Coatesville VA Medical Center 1400 Black Horse Hill Road Coatesville, PA 19320 US
• Name: Brenda Johnson
• Phone: 7275986871
• Email: [email protected]