This position is located in the Department of Health and Human Services, Office of the Secretary of Health and Human Services, Office of the Assistant Secretary for Financial Resources (ASFR), Immediate Office, located in Washington, District of Columbia. This position requires frequent in-office work and the selectee will be required to report to the office at least 4 days per week. This is NOT a remote position.

Duties

The Staff Assistant performs the following duties: Monitors, reviews, and takes appropriate action for incoming executive administration and staff administration to include preparation of appropriate document construction, format, completeness, proper coordination, and compliance with the supervisor's directions and viewpoint. Responds to inquiries brought to ASFR Executive Leadership by members of the staff and officials of the Department, other Federal agencies, Congressional staff, and external organizations. Incumbent notifies the appropriate ASFR officials of the need for information or recommendations and assures a timely response. Uses multiple IT systems to coordinate Executive Travel, enter time and attendance submissions, make HR dashboard updates, and gather information for data calls for award submissions. Determines relative priority among competing questions or problems, arranges for appropriate attention to urgent matters, and ensures that materials and information required for ASFR Leadership are at hand when required.

Requirements

Qualifications

Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration. To qualify for the GS-9: you must have one year of specialized experience that is equivalent to at least the GS-7 grade level performing duties such as: Providing administrative support services; interacting with senior level executives efficiently and effectively in order to establish and maintain effective relationships; Making recommendations to improve the overall efficiency and effectiveness of organizational operations. OR Have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B or J.D., if related, in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. (Note: You must attach a copy of your transcripts.) OR Have the specialized experience described above, but less than one year; and have at least one year of graduate education as described above, but less than the required two years. (To compute the percentages, divide your total months of qualifying experience by 12. Then, divide your semester hours of graduate education beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. The total percentages must equal at least 100% to qualify.) (Note: You must attach a copy of your transcripts.) To qualify for the GS-11: you must have one year of specialized experience that is equivalent to at least the GS-9 grade level performing duties such as: Providing administrative support services such as experience with scheduling, working in a fast-paced atmosphere with changing priorities, customer service oriented, and/or proficiency with electronic filing and workflows, etc.; Interacting with senior level executives efficiently and effectively in order to establish and maintain effective relationships and gain confidence and cooperation; Identifying barriers, making recommendations and finding solutions to improve the overall efficiency and effectiveness of organizational operations. OR Have successfully completed a Ph.D. or equivalent doctoral degree or have 3 full years of progressively higher-level graduate education leading to such a degree. OR Have a combination of successfully completed graduate level education and specialized experience as described above. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application. Time-in-grade: Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service. Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade. Documenting experience: In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.

Education

If education is required or you are using education to qualify, you must submit a copy of your college transcripts. An unofficial copy is sufficient with the application; however, if you are selected, you will be required to submit official transcripts prior to entering on duty. Education must have been successfully obtained from an accredited school, college or university.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All transcripts must be in English or include an English translation.

Contacts

• Address Office of the Assistant Secretary for Financial Resources 200 Independence Avenue Washington, DC 20201 US
• Name: OMHA Headquarters
• Email: [email protected]