This position administratively supports the Chief Nocturnist to ensure quality after-hours care throughout all inpatient areas at the Tibor Rubin VA Medical Center (VAMC) in the Mental Care Group in order to achieve the share vision of becoming the #1 healthcare system in the nation. The incumbent serves as the Program Support Assistant working directly with the Chief Nocturnist and Nocturnist Management Analyst Lead Management and Program Analyst.

Duties

Administratively supports the Nocturnist Program to ensure quality after-hours care throughout all inpatient areas at the Long Beach VHA. The Program is a complex section in Mental Health held to carry out the mission of providing quality care to patients ranging from post-surgical to SCI to long term care in CLC. Candidate must be very organized and ready to support the department in an effort managing strict and multifaceted medical credentialing requirements and other aspects of the program. DUTIES 1. Review Nocturnist DMS (Daily Management System) 2. Address daily quick hits. 3. Track, trend and analyze Nocturnist DMS Entry. 4. Provide daily brief and weekly summary to Chief. 5. Follow-up on all open/active action counter-measure and take needed corrective action to include communicating and meeting to respective service front-line staff and/or leadership. 6. Provide recommendation for counter-measures to include process owner time. 7. Attend daily huddles to include: MH Admin Team DMS Huddle, MH HCG DMS Huddle, LBVA Enterprise Huddle. 8. Inspect all Nocturnist physician areas and communicating facility and equipment needs supporting services. 9. Initiate request for access / termination for critical access throughout medical center. Work with VA Police, leadership of various area leader to maintain critical Nocturnist access to all secure points of entry throughout medical center for Nocturnist staff and terminate access with rotating employee (in order safe efficient timely entry of staff during critical CODE BLUE response) 10. Test and account for all Nocturnist and Inpatient Physician Shared Communication Device 11. Initiate, draft, prepare, submit, process, follow-up, and track recruitment request to recruit, board actions, supervisory recommendations (to ensure adequate staffing needs are maintained to provide coverage despite high turn-over rate requiring constant active recruitment and retention efforts). 12. Communicate and liaison with Nocturnist Candidates, Chief of Staff/Directors office /Medical Credentialing Office and HR for onboarding new candidates. 13. Track, collaborate to supporting sections (HR, MSO (Medical Staff Office), VA Police, IT, Pharmacy, and Payroll to ensure all onboarding requirements are met and complete 14. Ensure proper processing of employee Termination 15. Meet weekly with HR to review pending actions for recruitment, pre-employment, onboarding, payroll, benefits, and termination. 16. Research and provide quarterly updates on market pay analysis and updates to Chief. 17. Prepare, track, and present forms for Chief. review, input, and approval to include but not limited: Board Actions, Market Pay Recommendation, Supervisory Recommendations, Annual Proficiency Reviews, Performance Pay, Medical Credentialing Packets 19. Manage all aspect of Nocturnist Locums Tenens contract to include working with contracting office, processing renews of existent contract, monitory contract expenditures to provide report to fiscal budget needs and excess. 20. Track, validate, and process Locum Tenens time keeping and ensure payment. 21. Track, validate, and process Nocturnist timecard (50+ timecard) as needed to support Time Keeper when Time Keeper not available. 22. Prepare and support weekly Admin Meeting 23. Collaborates with the Office of Data Collection and Analysis monitors and captures the workload (to ensures that accurate stop codes are assigned for maximizing the performance measures outcomes.) 24. Capture, audit, and review Nocturnist Section for compliance with VHA staffing Directive by providing business rules to standardize physicians labor mapping in order to ensure all physicians are mapped to administration, education, or research according to the guidelines contained in the VHA directive. Provide finding and recommendations to Chief. 25. Provide timely quarterly reporting of workload, recruitment, and budget to the VISN. Initiate new contract, negotiation, or maintain ongoing contract by collaborating with VISN contracting office and Locums company (emergent physician staffing agencies) representative. 26. As Contract Officer Representative will evaluate subcontracting plans, monitor, evaluate, and document contractor performance under regulatory and any subcontracting plan included in the contract. 27. Audits ongoing Providers Peer Reviews and gets with ODCA with any database program updates to enhance providers peer review tracker by ensuring to meet Medical Staff Office Requirements such as By Laws, and VHA Directives. 28. Perform other duties as assigned. Work Schedule: Mon-Fri 8am-4:30pm (adjusted as needed) Compressed/Flexible:Available Telework: Available Position Description #: 12718-O Relocation/Recruitment Incentives: No Financial Disclosure Report: Not required

Requirements

• You must be a U.S. Citizen to apply for this job
• Designated and/or random drug testing may be required
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to a background/security investigation
• Pre-employment physical required
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/21/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6 level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-6) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Providing administrative support to a department; serving as the timekeeper and PIV sponsor; and/or processing incoming staff for enrollment to the VA including computer access, physical access, NARS request, and trouble shooting any badge issues. Typing Requirement: To qualify for this position, you must have a typing speed of at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination. Preferred Experience: Optimally, successful candidate can demonstrate working knowledge and familiar MS Word, Excel, PDF Pro, Vista, CPRS, Vista, VATAS, SharePoint, Power BI Report generation, Outlook You will be rated on the following Competencies for this position: Computer SkillsCustomer ServiceManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires routine movement throughout the facility. Walking, standing, bending and carrying of light items like papers or books and pushing a cart may occur daily. Considerable time may be spent on the computer and using a keyboard. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Education: As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position (Transcripts are required at the time of submission).

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Long Beach VA Medical Center 5901 East Seventh Street Long Beach, CA 90822 US
• Name: Heather Sisson
• Phone: 928-445-4860 X6872
• Email: [email protected]