This position is organizationally aligned to the Director's Office at the Clement Zablocki VA Medical Center (695), Milwaukee, Wisconsin, a Level 1a VHA Complexity Medical center. The primary purpose of the position is to function as a contributing member of the Facility Onboarding Support Team, and participating in special studies, analyses, and investigations to detect ineffective practices throughout the Medical Center and the VISN.

Duties

Serves as a contributing member of management in delivery of health care relating to the implementation and execution of initiatives, programs, and projects. The incumbent functions as the primary liaison to mulitple staff offices and serves as the conduit for information flaw and management of assignments between such offices especially as it relates to onboarding and workforce management. Supports and is actively involved in strategic onboarding and workforce planning the the Medical Center. This includes supporting hiring initiatives for identification of position need through on site and onboarding tasks. Utilizing resources such as HR Smart- Manager Self-Service and Position Management Committee platforms and facilitating activation process including PIV sponsorships. Provides support to human resources responsibilities by initiating request for recruitment, interviewing and selecting employees, identifying training and developmental needs, complying with EEO objectives; planning and assigning work, and maintaining accurate and current position descpriptions. Sets priorities and establishes schedules; evaluates performance, recommends promotions and awards; approves requests for leave; identifies training needs; keeps employees informed; provides counsel; and recommends disciplinary action as required. Shares responsibility for the analysis and resolution of a wide variety of complex management problems encompassing administrative and clinical aspects of the Medical Center and VISN operations. These may involve utilization of personnel, space, and equipment; changes to budget and fiscal operations; improving reporting procedures and statistical analyses; or other special studies which impact all echelons of the entire medical center and may affect other organization within the VISN. Participates in high-level conferences and special meeting concerning changes in plans and procedures to the formulation of policies, providing data and information often critical to the decisions and implementation of changes. Participates in the review and appraisal of the medical and managerial effectiveness of health care operations as well as involvement in the testing, evaluation, and implementation of management applications with particular emphasis upon human resource and workforce related initiatives, financial and resource management, long range planning and budget control. Projects are both self-initiated and assigned by the Facility Onboarding Specialist, or other members of the top management team. Projects and studies often consist of controversial and critical observations, with interpretations and finding independently presented with resultant recommendations usually approved for implementation. The broad scope and depth of the studies necessitate that the incumbent coordinate projects with a variety of administrative and clinical services. Carries responsibility for seeking practical solutions, which may be achieved through short or long range planning efforts. This involves analysis of budgetary systems, fiscal policies and procedures and interpretation and application of financial and staffing policy through advisory assistance to the administrative and professional services. Performs other duties as assigned. Work Schedule: Monday- Friday 8:00am-4:30pm Telework: Not eligible for telework Virtual: This is not a virtual position .Position Description/PD#: Health System Specialist/PD23452A Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/13/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 12 position you must have served 52 weeks at the GS 11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: Must have at least (1) one full year of specialized experience equivalent to at least the next lower grade level (GS-11) in Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience includes: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Specialized experience also includes: A high degree of analytical ability, specialized knowledge and skill in the area of health care services management, i.e., applying health care management principles to the planning, execution and administration of health care services delivery systems. Comprehensive knowledge and ability to apply a variety of management principles, theories and processes with a high degree of resourcefulness, creativity, productivity, and ingenuity to numerous projects, studies, investigations, and assignments. Comprehensive knowledge of health care organizations, delivery, functions, operations, trends and issues. Skill in applying complex fact finding, analytical and problem-solving methods/techniques to unique and often unprecedented situations. Ability to apply complex management practices, philosophies, principles and theories to a variety of health care settings and in turn analyze the information and develop recommendations for efficient and effective program operations. Ability to establish and maintain effective communication and relationships with a variety of individuals throughout the Medical Center and the VISN, consequently, gaining their confidence and cooperation in receiving complex issues and recommendations. .You will be rated on the following Competencies for this position: Administration and ManagementCreative ThinkingKnowledge ManagementManages and Organizes InformationOral Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primary sedentary requiring some walking, stand, bending and carrying of light office items, although the incumbent may be required to intermittently perform tasks in areas ranging from patient care, to grounds, or to textile care production. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Clement J Zablocki Veterans Administration Medical Center 5000 West National Avenue Milwaukee, WI 53295 US
• Name: Melanie Wielochowski
• Phone: 414-384-2000
• Email: [email protected]