The incumbent performs as a staff resource and assistant to the Associate Director for Patient Care Services (ADPCS), at the Fargo VA Health Care System (HCS) and has the primary responsibility for the management of all administrative programs and reporting systems essential for the function of Nursing, Supply Processing Services and Chaplaincy across the HCS continuum.

Duties

Duties for this position include but are not limited to: responsible for planning, organizing, evaluating, coordinating, and implementing the complex administrative activities of the Associate Director for Patient Care Services evaluates the activities of the ADPCS to provide technical expertise in the field of health care planning and administration. serves as the primary source to the ADPCS for generating correspondence regarding Patient Experience at the Fargo VA HCS. conducts background research and assists in the development of management briefings, functional reviews, workload reports, and other reports required by HCS leadership. develops proposals, as well as evaluates outcomes, for cooperative programs with other services and institutions, developing and coordinating new initiatives for the ADPCS in the areas of complimentary and integrative health services and Patient Experience serves as a resource person and acts administratively for the ADPCS. provides necessary briefings on ADPCS management issues and concerns. responsible for the preparation and timely submission of periodic reports submitted to all levels of the VA. develops and/or maintains proficiency and supports administrative activities with various computer applications, including spreadsheets, databases, word processing, graphic generation, and desktop publishing programs. serves as liaison to the HCS quality resources and implements, monitors, and manages performance improvement and performance management initiatives for the ADPCS. maintains an awareness of available resources and makes recommendations to HCS leadership regarding resource needs and the distribution of these resources, gathers and analyzes budget needs of services and supervises all phases of budgeting within administrative requirements, maintains full authority for fund control points and travel budget analyzes staffing patterns and advises the ADPCS, ACNS and Service Chiefs in recruitment needs within the organization prepares logistical studies which are directed at determining the most effective utilization of space, staff, supplies and equipment, etc. Has direct responsibility for seeking and finding practical solutions to problems and appropriate, pragmatic strategies for addressing short and long-term problems oversees the daily operation of the unit, ensures that agency policies and priorities are being followed; develops performance standards and evaluates work performance of subordinates. Work Schedule: Monday- Friday 7:30am - 4:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Program Specialist/PD403260 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Bargaining Unit Status: No / 8888 Financial Disclosure Report: Not required The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/11/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Analyzing and evaluating data to improve work processes; Leading a team to complete projects in support of heath care programs; Reviewing operating expenses to assist in the development of budget and/or reports; Coordinating meetings with diverse audiences; Interpreting health care policies and regulations to implement administrative procedures. (This experience must be well documented in your resume or application package) OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position... OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a master's or equivalent graduate education may be used to qualify applicants for the GS-11 level. You will be rated on the following Competencies for this position: Decision MakingInterpersonal SkillsProblem SolvingSelf-Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical requirements: The work is mostly sedentary although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Fargo VA Medical Center 2101 Elm Street Fargo, ND 58102 US
• Name: Meghan Brooks
• Phone: 515-699-5999 X23402
• Email: [email protected]