The primary purpose of position is to function as a lead person for Medical Records Clerks. This position performs a variety of duties involving technical work that includes processing and maintaining medical records, analyze and compile medical record documents. The role of the department is to serve as a link between physicians and other medical professionals contributing to patient care services. This position reports to the Medical Records Administrator.

Duties

Distributes the workload among employees in accordance with established work flow or job specialization, and assures timely accomplishment of the assigned workload. Coordinates and resolves work assignments and problems. Makes work adjustments as necessary to avoid backlog. Instructs employees and makes available written instructions, reference materials and supplies.Provides training to new employees. Reports to supervisor on performance, progress and training needs of employees, and on behavior problems. Analyzes the consistency of outpatient records. Identifies inconsistencies or discrepancies in the proper sequence established by policy and procedures.Reviews and screens requests to release medical information form records by interpreting and applying the Privacy Act and corresponding Service Unit policies governing the release of medical information or health records. Assembles the medical record in proper sequences and files all forms in proper sequence established by policy and Procedure. Maintains a Master control unit-number log and assigns unit numbers to clinical records. Prepares for on-site storage and prepares medical records for off-site storage.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you MUST submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume. MINIMUM QUALIFICATIONS: GS-05: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Examples include: Knowledge of medical records methods, procedures, and rules. Conducts patient interviews to update medical records. Provide leadership, coaching, and/or mentoring duties. Independently carries out work assignments, provides technical guidance on difficult or unusual problems, and provides general supervision for a Medical Records Department. Ensures work assignment are carried out accordingly and department objectives are met. OR- successful completion of 4 years above high school. Combining Experience and Education: have a combination of education and experience that when combined fully meet the minimum qualifications for this position. Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience requirement. The total percentage must equal at least 100 percent to qualify an applicant for GS-05 grade level. You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

If you are electing to combine education with experience or you are electing to substitute education for experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Gallup Service Unit 516 E Nizhoni Blvd P O Box 1337 Gallup, NM 87301 US
• Name: Navajo Area IHS Human Resources
• Email: [email protected]