This position serves as an Executive Assistant with the U.S. Fish and Wildlife Service (FWS), Northeast regional Office. The incumbent assists the Regional Director and Deputy Regional Director in their efforts to provides oral and written orders, instructions, and assignments to subordinates. This position is also open to status candidates under announcement R5-23-12074330-RM-MP. You must apply to each announcement separately if you wish to be considered under both recruitment methods.

Duties

As a Secretary (OA) your duties will include, but are not limited to, the following: Supports Regional Director and Deputy Regional Director's efforts to provide guidance, coordination, and direction, both orally and in writing, to the assistant regional directors, regional supervisors, lead secretaries, and other key staff in Washington and the Region, to assure consistency and routine interaction between activity support staff and the implementation of policy and standards. Ensures that the Regional Director's and Deputy Regional Director's priorities, program initiatives, and other Departmental and FWS priorities are incorporated into the Regional work planning. Incumbent is responsible for developing and ensuring Regional processes to assure Regional, FWS, and Department correspondence is effective in meeting established schedules. Maintains the Region's information in the Data Tracking System (DTS) and backup correspondence logs, and determines and assigns which documents above and beyond Headquarters control will receive a Regional Office response and establishes the responding time frames. Actively participates in Regional meetings and records, as required, documentation of information conveyed, actions taken, decisions made, and/or assignments given. Prepares, edits, and distributes meeting notes. Maintains a complicated and changeable computerized calendar for the Regional Director/Deputy Regional Director; and provides copies to the Assistant Regional Directors, staff, and Region's project leaders, for meetings and travel plans.

Requirements

• Must be a U.S. Citizen or National.
• Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
• Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
• Suitability for employment, as determined by background investigation.
• Driver's License: Selectees MAY be required to possess and maintain a valid State driver's license at all times during their tenure.
• This position requires ability to type 40 words per minute.
• Probationary Period: Selectees may be required to successfully complete a probationary period.
• Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration, visit SSS.gov.

Qualifications

Only experience and education obtained by 09/11/2023 will be considered. Minimum Qualification GS-9 One year of specialized experience equivalent to at least the GS-08 level. Specialized experience includes the following: providing dedicated administrative support to a manager or single office/program, such as arranging travel, maintaining calendars and schedules; coordinating highly visible correspondence and information requests; planning and coordinating arrangements for professional meetings and conferences. Minimum Qualification GS-10 One year of specialized experience equivalent to at least the GS-09 level. Specialized experience includes the following: executive level administrative support to a team of senior level managers or to multiple offices/programs, such as arranging travel, maintaining calendars and schedules; coordinating highly visible correspondence and information requests; planning and coordinating arrangements for professional meetings and conferences; and giving guidance to other administrative staff throughout an organization. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Contacts

• Address Division of Human Resources Division of Human Resources 300 Westgate Center Drive Hadley, MA 01035 US
• Name: Human Resources Staffing Division
• Phone: 000-000-0000
• Email: [email protected]