This position serves as a Purchasing Agent for the Logistics Service in a Veteran Affairs Health Care System (VA HCS) and supported catchment area. The position performs work to acquire supplies, services, and construction by purchase, rental, or lease through (a) delivery orders and/or (b) small purchase procedures.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include: Fulfilling acquisition requests under the federal micro purchase threshold, ensuring these purchases are procured in accordance with Federal and VA regulations, policy and procedures. Maintaining responsibility for work leading to the purchase of a wide variety of complex and highly specialized services, supplies, equipment, and systems. Providing administration and oversight on orders and services. Tracking obligations/commitments and monitoring expenditures to support recurring budget forecasts and identifying potential fraud, waste and abuse based on procurement history and purchase trends. Coordinating with the using services representatives regarding sources of supplies and acceptable substitutions when the standard items are in short supply or unavailable from the normal source of supply. Providing excellent customer service to medical staff, customers, vendors, and contractors and resolving issues in an expeditious manner to ensure requests and bills are processed in a timely and accurate manner. Procuring supplies and services to meet the purchase, rental, or lease needs of the organization. Preparing and issuing contract modifications for changes in delivery schedule and sending formal correspondence to a variety of customers such as inventory management specialists, other service line contacts, and contracting officers. Reconstructing incomplete purchase orders and relying upon procurement research and making judgments to fill in gaps, identifying sources for information and making procurement decisions based on best value to government. Conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements. Utilizing various web-based applications to identify required sources of supply. Advising approving officials and purchase card holders on purchase card program, procurement procedures and responsibilities. Ensuring cardholders enter appropriate data into the automated system Reporting cases of fraud and prepares unauthorized credit card purchase reports Monitoring and examining fund control point accounts and requesting additional funding for procurement needs working with direct supervisor, fund control point Service Line Chief and the Fiscal Department Serving as the first line of contact for medical staff and customers in regard to procured items and providing clerical supports Utilizing Microsoft Office to create, edit and aggregate data necessary for expense tracking and Supply Chain management reporting Performing other duties as assigned Work Schedule: Monday-Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved. Financial Disclosure Report: Not Required

Requirements

Qualifications

IN ORDER TO QUALIFY FOR THIS POSITION AT THE GS-6 LEVEL YOU MUST MEET THE FOLLOWING: Specialized Experience (GS-06): You must have one (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (i.e., GS-05). Specialized experience includes experience performing clerical or assistant duties in support of purchasing and procurement; procuring supplies and services to meet the purchase, rental, or lease needs of an organization; working with medical staff to determine procurement needs and priorities; resolving a variety of shipment, payment, or other discrepancies in support of procurement programs and operations; purchasing various equipment, supplies, and services through the use of a purchase card; and assembling and/or summarizing information from files and documents as required to create reports utilizing automated computerized supply/inventory management systems and Microsoft Office software programs such as MS Word and Excel. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.) You will be rated on the following Competencies as part of the assessment questionnaire for this position: Customer Service (Clerical/Technical)Decision MakingManages and Organizes InformationManages ResourcesReasoning (Clerical/Technical)Technical Competence IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is performed in an office setting involving everyday risks or discomforts. Normal safety precautions are adequate. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Boise VA Medical Center 500 West Fort Street Boise, ID 83702 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]