The primary purpose of the Program Support Assistant is to support the operations of PM&R HCG by performing a variety of program support functions for clinical areas under the Chief of Physical Medicine & Rehabilitation Healthcare Group. The incumbent supports the administrative needs of the office of the healthcare group chief.

Duties

Duties: Perform a variety of program support functions for clinical areas under the Chief of a department. Read and rout incoming correspondence, collecting information, distributing, and organizing administrative supplies as well as program materials for meeting and events. Attend all meetings/trainings to provide Time Management System (TMS) tracking, employee access, and reports. Track action items (Correspondence, reports and inquiries). Maintain employee personal folders for all physicians and prepares and submits Human Resources personal actions via electronic system. Monitor compliance by producing reports related to hours worked, leave utilization, overtime, and daily staffing for all direct reports to the Department Chief. Prepare documents with associated software selecting the appropriate application for office needs in Microsoft Word, Outlook, Excel, PowerPoint, and/or TEAMs. Perform basic office automation duties using such software applications as SharePoint, Internet Explorer, and company Intranet. Transfer data into data bases and files. Work Schedule: Momday-Friday 8:00 a.m. - 4:30 p.m. Position Description Title/PD#: Program Support Assistant/PD14091O Physical Requirements: The work is sedentary and is usually accomplished while the incumbent is comfortably seated at a desk or table. Some walking and standing and bending may occur during a workday in connection with attendance at meetings and conferences, or while researching files, completing internal physical environment of care inspections, delivery of hardcopies documents/files as requested and or office supplies.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. GS-05 grade level: One year of specialized experience (equivalent to the GS-XX grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes but is not limited to: experience utilizing regulations, operating procedures and computer programs to provide administrative support OR Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a bachelor's degree or 4 years above high school education OR Applicants may also combine education and experience to qualify at the GS-05 level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-05. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Contacts

• Address Long Beach VA Medical Center 5901 East Seventh Street Long Beach, CA 90822 US
• Name: Cara Dover
• Phone: 720-322-3577
• Email: [email protected]