THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE ASSISTANT, Position Description Number PDT5825000 and is part of the MA ARNG USPFO Office of the Chief, National Guard. This is a Bargaining Unit position. The unit point of contact and contact phone for this position is: MAJ Landon Mavrelis at 339-202-3801 RECRUITMENT INCENTIVE: A Recruitment Incentive of up to 10% may be authorized for new hires.

Duties

1. Assists in managing the Management Control Program (MCP). Gathers and organizes MCP material, establishes a suspense system, and provides accurate information to the Division Chiefs and Managers within the USPFO organization for preparation of their input into the Command MCP. Compiles the USPFO input for submission to the CAO. Assists the Internal Review Division with their role of validating the Army and ANG input prior to transmittal of the Annual Assurance Statements to the TAG/USPFO for signature and final submission to the National Guard Bureau by the established deadline. Coordinates USPFO inspections such as NGB-CLRT-X, Contracting PMA, Comptroller Quality Assurance, Army IG, Air Force and Army Audit Agencies, and other external agencies. Assists in the development of inspection schedules, coordinates with managers, develops inspection areas through analysis of previous inspection results and highlights known vulnerabilities and problem areas. Maintains historical records on all previous external inspections. Coordinates in-briefs and exit conferences. Serves as the USPFO focal point for all personnel actions to include performance evaluations, standards, OER/NCOER, job announcements, and other SF-52 actions. Maintains a register of all pending actions and suspense dates. Reviews all documents for accuracy, format, and compliance with applicable regulations. 2. Assists in the development of policy letters which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. Maintains personal contact with USPFO employees, functional managers (Army and Air), NGB personnel, and State personnel to discuss administrative requirements and services, provides technical advice and guidance, and recommends methods and procedures where necessary. Advises other administrative personnel of latest directives regarding administrative procedures. Provides information, explains the application of regulations and resolves problems with contacts as they relate to administrative functions. Prepares and monitors Assistant USPFO appointment/delegation letters for Army and Air National Guard activities. Coordinates with ANG Base elements (Contracting, Engineering, Supply, Transportation, and Finance) to ensure delegation and appointment memorandums are current and accurate. Prepares and distributes Financial Certifying Officer appointments and other duty appointment assignments. Prepares annual Financial Disclosure forms for appropriate personnel and ensures they are submitted in accordance with established NGB deadlines. 3. Performs duties as USPFO Publications Officer. Coordinates with both Army and Air Force publications sources to accomplish ordering, locating electronic publications, updating the 12 series requirements, and maintaining a current and complete publications library for the USPFO organization. Serves as the Records Management Coordinator for the USPFO organization. Ensures all subordinate divisions maintain official files in accordance with the Modern Army Record-keeping System (MARKS). Provides instruction to personnel in the USPFO divisions to ensure the MARKS program is executed properly. Controls access to the United States Property and Fiscal Officer and the Supervisory Logistics Management Specialist (SLMS)/Deputy USPFO based on personal knowledge of their workload and current issues of importance. Receives visitors and telephone calls for the USPFO organization. Based on a working knowledge of the USPFO activity, exercises judgment in screening those calls or visitors that can be handled personally or must be referred to other command staff personnel or USPFO divisions. Determines when the USPFO or SLMS should be interrupted. Personally takes care of business matters and gives out administrative and readily available substantive information to callers. 4. Maintains the appointment schedule for the USPFO and the Supervisory Logistics Management Specialist. Schedules appointments and meetings, independently, based upon personal knowledge of their workload and current issues of importance. Advises the USPFO and SLMS of scheduled appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. Reschedules appointments when it is apparent that they cannot meet previous schedules. During supervisor's absence, refers matters to the appropriate USPFO division and maintains a record of events including official visitors, decisions to be made upon return, unfinished business requiring attention, and related matters. Performs other duties as assigned. The above duty description does not contain all details of the official position description. Click here to see full Position Description.

Requirements

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• Favorable background check is required.
• Position is subject to provisions of the DoD Priority Placement Program.
• PCS expenses will not be paid.
• Males born after 31 December 1959 must be registered for Selective Service, see www.sss.gov.
• Optional Form 306 is a required form, or you will be disqualified.
• Reference Worksheet is a required form, or you will be disqualified (MUST use the form in the link below).
• Veteran's Preference will apply. DD Form 214's are required for Veteran's Preference. If claiming Veteran's Preference for disability a Disability VA letter and SF-15 must also be submitted.
• Visit www.usajobs.gov/help/working-in-government/unique-hiring-paths/veterans to learn more about Veteran's Preference.
• Incumbent must possess or be able to acquire the appropriate level security clearance for this position.

Qualifications

AREA OF CONSIDERATION: Nationwide - Open to all US Citizens GENERAL EXPERIENCE: Must have experience, education or training that shows progressively responsible clerical, office, or other work and indicates ability to acquire the knowledge and skills needed to perform the duties of the position to be filled. SPECIALIZED EXPERIENCE: Must have at least 1 year of experience equivalent to at least next lower grade level (GS-6) to include experience with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of months/years. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Contacts

• Address MA ARNG USPFO Office of the Chief 2 Randolph Road Hanscom AFB, MA 01731 US
• Name: MA HRO STAFFING INBOX
• Email: [email protected]