THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE ASSISTANT, Position Description Number PDT5440000 and is part of the MA ARNG Chief of Staff, National Guard. This is a Bargaining Unit position. The unit point of contact and contact phone for this position is: Mr. Reed Kimzey at (339)-202-3107

Duties

1. Assists in managing the Internal Management Control Program (IMCP). Gathers and organizes IMCP material, establishes a suspense system, drafts the annual JF-HQ plan, and provides accurate information regarding changes in the program and in the status of the IMCP submission by managers. Coaches managers, identifies trends and develops analysis tools using data from the reports. Advises of systematic strengths and weaknesses. Drafts annual, mid-year and other special reports for CAO approval and submission to the Adjutant General. 2. Assists the Chief of Staff with planning and coordination of the Command Inspection program. Assists in the development of inspection schedules; coordination of timetables with staff directorates and major commands; development of areas of inspection through analysis of prior inspection reports and identification of previous problem areas. Reviews after action reports submitted by JF-HQ directorates to help identify ongoing problem areas. May also coordinate review of reports with the Inspector General function when requested. 3. Oversees the officer evaluation program. Monitors suspense dates for submission of Officer Efficiency Reports (OERs) to the Chief of Staff. Reviews OERs for accuracy prior to signature by the command element. Coordinates extension of established suspense dates with the Military Personnel Section. Provides the Chief of Staff with status of all OER's and provides assistance to subordinate units where necessary. 4. Assists in the development of policy letters which may require researching applicable directives from higher authority to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. 5. Maintains and administers multiple support budgets for the Command Administration Office. Maintains all files and records. Receives, inputs, monitors and records all expenditures. Receives, obligates and disperses funds for accounts. Responsible for reconciliation and auditing of accounts. Prepares and submits required reports. Resolves problems, issues and conflicts within the budgets. Sets up controls to monitor expenses during the year and recommends budget adjustments. 6. Maintains personal contact with functional managers to discuss administrative practices and services, provides technical advice and guidance, and recommends methods and procedures where necessary. Advises other administrative personnel of latest directives regarding administrative procedures. Provides information, explains the application of regulations and resolves problems with contacts as they relate to administrative functions. Controls access to the CAO. Maintains the CAO calendar and schedule of appointments. Makes all necessary arrangements for conferences, meetings and travel. Reviews incoming correspondence, publications, regulations, and directives which may affect the supervisor, or programs within the supervisor's purview. Determines distribution and routing of incoming correspondence. Prepares and reviews outgoing correspondence for proper format and policy and procedural adherence. Maintains office files of correspondence, directives, regulations and other information. Provides for control of all-classified documents for the Command Administrative Office. Insures that documents are properly logged and safeguarded. Performs other duties as assigned.

Requirements

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• Favorable background check is required.
• Position is subject to provisions of the DoD Priority Placement Program.
• PCS expenses will not be paid.
• Males born after 31 December 1959 must be registered for Selective Service, see www.sss.gov.
• The incumbent of this position description must have, at a minimum, a completed National Agency Check (NAC) prior to position assignment.
• Veteran's Preference will apply. DD Form 214's are required for Veteran's Preference. If claiming Veteran's Preference for disability a Disability VA letter must also be submitted.
• Visit https://www.usajobs.gov/help/working-in-government/unique-hiring-paths/veterans to learn more about Veteran's Preference.

Qualifications

AREA OF CONSIDERATION: Nationwide - Open to all US Citizens GENERAL EXPERIENCE: Must have experience, education, or training of progressively responsible clerical, office, or other work that indicates ability to acquire the knowledge and skills needed to perform the duties of the position to be filled. SPECIALIZED EXPERIENCE: Must have at least 1 year experience equivalent to at least next lower grade level with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of months/years. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Contacts

• Address MA ARNG Chief of Staff 2 Randolph Road Hanscom AFB, MA 01731 US
• Name: MA HRO STAFFING INBOX
• Email: [email protected]