This developmental position, located in the VHA SLC in the Geriatric Research Education and Clinical Center GRECC in Salt Lake City, UT composes a career ladder structure to the full performance level of Program Specialist, GS-301-09. The primary purpose of this position involves a combination of specialized skills to implement or support GRECC research and the GRECC service. The incumbent is expected to have relevant knowledge and training resulting in a limited degree of independence.

Duties

Duties include, but are not limited to, the following: Administrative duties that include timekeeping, acquisitions, acting as the liaison between the GRECC and contracting, budget and accounts payable tracking for the GRECC, and other duties as assigned. The incumbent will perform other duties as assigned to support GRECC administrative functions. Implement and maintain research protocol(s) and accurate record-keeping to ensure compliance with administrative, data security, and research design policies, procedures and requirements The incumbent will work closely with the research study staff to complete all duties. In this capacity, the incumbent provides direct support to the Primary Investigators of GRECC related Research. Manages equipment and performs the annual inventory. Familiarity conducting clinical research studies which may include: consenting subjects, entering data in database, working with IRBs, writing study protocols, writing abstracts for poster demonstrations, scheduling team meetings, and working collaboratively with a research team. Communicate with research staff. Act in accordance with all rules, procedures, and guidelines associated with the VA-funded research studies. Exercise knowledge of and comply with clinical research science principles, relevant VA policies and directives, data security regulations, rules for the conduct, and professional standards. Performs work involving the collection, compilation, and/or tracking of data and statistical information in support of an organization's program operation. Assists in the planning, review, and reporting of data/statistical results of program/project studies. Establishes protocols for incoming data, organizes computerized data sets, and retrieves computerized data. Performs a basic analysis of the data and generates a variety of reports. Maintains the SharePoint web site. Coordinates incoming data from a variety of sources. Reviews documents, reports, and/or applications for omissions and inconsistencies, and ensures information is complete and accurate. Enters pertinent information into an automated tracking system. Assists with onboarding of any new staff, WOC or Researchers on a Temporary Basis including collecting and inputting all onboarding data. Processes WOC appointments, working closely with Research office. Manages protocols between University of Utah/VA for IPAs. The Incumbent tracks approved Grant spending for the Research Department Complete all documentation related to GRECC related Research in a timely manner. Effectively manage relationships with staff The incumbent will primarily be responsible for providing budget guidance and tracking of Research grants. Incumbent provides program support on a variety of GRECC clinical, research, and education demonstration projects having time-limited funding for research studies. Creates purchase orders and obligations, work is checked and help research the grant budgets. Verify that everything is correct order, they enter them in what, they put the acquisition packets together and request the obligation through Vista. Tracks grant information, IPAS, obligations that, assists with the Administrative Officer of budget Collaborates with staff and submits supply order requests for Special Projects staying within received funding. (receive funding for a special project then they would put the orders in, and those are sent to the AO to get approved, the approve to be sure the numbers are correct, guide on instructions and the service chief is the certifier) Works with the service and outside vendors to create and submit acquisitions request to the AO Incumbent will gather information to generate the annual budget report for the GRECC Work Schedule: Mon - Fri 8:00 AM - 4:30 PM Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. (Reg Teleworks 1-2 Days/PP) Virtual: This is not a virtual position. Position Description/PD#: Program Specialist - GRECC/PD141460 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/28/2023 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-7 Specialized Experience: You must have one full year of specialized experience equivalent to the next lower grade level (GS-5) in Federal service that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled and 1 full year of graduate level education OR, superior academic achievement with a bachelors or equivalent graduate degree OR, 2 full years of progressively higher level graduate education leading to such a degree OR, LL.B. or J.D., OR, 3 full years of progressively higher level graduate education leading to such a degree GS-9 Specialized Experience: You must have one full year of specialized experience equivalent to the next lower grade level (GS-7) in Federal service that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience includes collecting data and monitoring protocols for research studies; maintaining research study records and databases; tracking research study timelines and milestones; and drafting detailed summary reports for presentations. Note: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hour worked per week. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level, you must possess a master's or equivalent degree OR, 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the Program Specialist. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond 2 years of graduate level education. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the Program Specialist. Note: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. You will be rated on the following Competencies for this position: Planning and Evaluating Research Compliance Customer Service Project Management Organizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: There are no unique physical demands other than the ability to work under frequent telephone and/or personal contact interruptions by staff, veterans, families, and visitors. Most of the work is sedentary, but some mobility is required such as walking, standing, bending, lifting and carrying light items such as books, papers, and files. Occasionally, some mobility via either shuttle bus or car may be required between divisions. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA SALT LAKE CITY HCS 500 Foothill Drive Salt Lake City, UT 84148 US
• Name: Gordana Olujic
• Phone: 801-582-1565 X2266
• Email: [email protected]