This position serves in an analytical capacity, supporting the full range of functions within the administrative realm of the service lines that report to the Medical Center Director. This position provides the MCD and Medical Center Executive Leadership Team complete and accurate technical advice by exercising considerable judgement in the application and appropriate guidelines and polices in achieving organizational goals.

Duties

This position coordinates and tracks all service deliverables and makes assignments to the most appropriate subject matter experts and compiles them into a consolidated thorough response. The incumbent has considerable latitude in developing general administrative processes and procedures. Incumbent consults and participates with all members of the organization and assists in the analysis of regulations and polices. The work requires the review of technical and operating procedures within the office of the Director, and the services that are aligned under it. The incumbent is recognized as a subject matter expert on administrative, management and HR policies, programs and procedures. Incumbent reviews draft regulations, standards, and other guides and makes recommendations to the Director. The incumbent maintains interim and completed performance appraisals for the direct reports of the Director. The incumbent is considered a subject matter expert on E- performance and USA Staffing. The incumbent exercises control over supervisor's appointments with complete authority for commitments of time; establishing priorities at own discretion; setting up, rearranging, and when necessary, coordinating meetings with staff offices. Makes appointments; cancels and accepts invitations; and checks requirements for engagements, i.e., necessity for speech, etc. Maintains a calendar of future events for up to the next 12 months, on monthly, bimonthly, and weekly basis, scheduling briefings and updating the calendar as required. Plans conferences, major inspections, visits by high ranking officials and other information that may have an impact on scheduling appointments and activities for the MCD are added as information is received from various sources. The Executive Office and other management staff coordinate with the incumbent in scheduling conferences involving many staff which may or may not involve the supervisor to avoid conflict of schedules. Receives and processes all correspondence and documents transmitted through the Medical Center Director's Office and the Executive Office for review, approval and signature, establishing controls on certain items, including suspense items, recurring and non-recurring reports, medical center correspondence, etc. Prepares responses on correspondence, including memoranda, reports, etc. (written and electronic) on own initiative, utilizing reference materials as necessary. Non-routine matters are initiated, researched, and coordinated for the supervisor for acceptable response. Position Description/PD#: PD200210 Correspondence Analyst Work Schedule: M-F 8-430 Compressed/Flexible Schedule: Not Authorized Telework schedules: Not authorized Virtual work schedules: Not authorized FLSA: Exempt BU Status: Non BU Recruitment Incentives: NOT authorized Relocation Expenses: NOT authorized Financial Disclosure Report: NOT required Permanent Change of Duty Station (PCS) Expenses: will not be paid PCS Appraised Value Offer (AVO): Not authorized Pay: Competitive salary, annual performance bonus, regular salary increases. Retirement: Traditional federal pension (5 years' vesting) and federal 401K with up to 5% in contributions by VA. Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement). For More Information on Benefits: https://www.vacareers.va.gov/Benefits/EmploymentBenefits Competitive Federal benefits: Job security- Stability Career advancement and priority in hiring as a Federal employee Federal Retirement Survivor Benefits Military buy back toward retirement Leave Benefits: AL (13-26 days), SL (13 days), Paid Federal Holidays (11 days) , Paid Parental Leave 12 wks. FEHB lowest cost FEGLI low cost Flexible Spending accounts Pre-taxed Federal Long Term Care Insurance TSP matching 5% and Pre-tax contributions Child Care subsidy And more

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/21/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05 For the GS-09 position you must have served 52 weeks at the GS-07 The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Grade qualification requirements: GS-7 Qualifying specialized experience includes experience working for a company, organization, or department specializing in volunteer and/or philanthropic activities; communicating with individuals and groups in community; performing technical program development for a specialized program; performing record keeping and recognition of a volunteer and/or philanthropic program; and applying a high level of expertise in identifying special skills and attitudes necessary for sensitive assignments. OR, successful completion of (1) full year of graduate level education that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR, successful completion of education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education beyond a bachelor's degree may be used to qualify at the GS-07 level. OR, Superior Academic Achievement (SAA): completion all the requirements for a bachelor's degree in a curriculum that is qualifying (i.e. hospital administration, public health administration, or related fields such as course work in health care administration) for the position to be filled and Rankin the upper one-third of your class in the college, university or major subdivision. GS-9 at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service, that is directly related to the work of the position and has equipped me with the particular knowledge, skills and abilities to successfully perform the duties as a Voluntary Services Specialist. Qualifying specialized experience planning, supervising, and coordinating volunteers of a volunteer program; evaluating and monitoring the effectiveness of a specialized program and devising new methods for improvement; effectively recruiting, interviewing, and evaluating prospective employees/volunteers in order to appropriately utilize their talents and interests; utilizing interpersonal communication skill to foster effective working relationships with others; and familiar with a wide variety of principles and practices to evaluate program trends. OR, successful completion of two (2) years of progressively higher-level graduate education, or masters or equivalent graduate degree, or LL.B. or J.D., in a related field of the position to be filled. Education at the graduate level must have been obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. OR, equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of the first year (18 semester hours) may be used to qualify applicants for the GS-09 level. You will be rated on the following Competencies for this position: Analysis and Problem SolvingCommunicationManages and Organizes InformationManages Human ResourcesWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This work is sedentary. Performed in an office setting with air conditioning/heating. Frequent bending, lifting, reaching. Work Environment: Work is performed primarily in a Office setting; adequately lighted, temperature controlled, and ventilated. Office temperatures fluctuate periodically; involves everyday risks or discomforts which require normal safety precautions typical of such places as clinics, offices, meeting and training rooms or libraries; exposure to noise and dust on occasion.The incumbent may occasionally be exposed to patients who are combative secondary to delirium, dementia, or psychiatric disorders; Emotional and Mental Stability: The incumbent must be a mature, flexible, sensible individual capable of working effectively in stressful situations, able to shift priorities based on patient needs. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Beckley VA Medical Center 200 Veterans Avenue Beckley, WV 25801 US
• Name: James Caine
• Phone: 503-220-8262 X53502
• Email: [email protected]