This position is located in the Medical Service of the Madison VA Hospital, Madison, WI a complexity level 1b facility. The primary purpose of the position is supervising all administrative aspects of the functions of the Medical Service. The incumbent performs administrative work in the following area: personnel management/administration; budgeting and financial management; procurement and contracting; supply, and being the direct supervisory of administrative employees in the service.

Duties

Performs administrative work in the following area: personnel management/administration; budgeting and financial management; procurement and contracting; and supply; and being direct supervisor of administrative staff in the service. Develops and performs comparison studies on a wide variety of systems and programs to analyze, identify, and make recommendations regarding the performance and effectiveness of existing programs and processes. Analyzes and makes recommendations for the best utilization of personnel resources. Drafts and processes personnel actions, tracks them through the various administrative levels of the institution and confirms effective dates. Ensures performance measures for the facility and service line are met within established time frames. Responsible for and coordinates all aspects of the recruitment and interview process for all Medical Service staff. Coordinates continuing education for the service line to ensure all employees receive adequate and timely education related to safety inflectional control, mandatory training, etc. Communicates, interprets and advises on federal and agency personnel policies, regulations and procedures. Approve and certify timecards and provide guidance to staff regarding tours of duty and overtime. Represent management at labor management meetings, provide information, resolve conflicts and problems that may arise, and assure management officials are familiar with the negotiated agreement. Oversee the coordination of trainees including Residents, Fellows, and medical students. Reviews, analyzes and interprets incoming resource requests; recommends appropriate action or suggests appropriate alternatives based on knowledge of internal departmental operations, agency personnel policies, budgetary constraints and work priorities. Functions as Contracting Officer's Representative (COR), coordinates all aspects of contracts required in the Medical Service. Provide primary technical and administrative supervision for: Advanced Medical Support Assistants, Administrative Support Assistant, and Management Assistants. Resolves employee complaints and refers serious complaints to higher level management. Work Schedule: 7:30am - 4:00pmTelework: Available for highly qualified candidates Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD12368O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/24/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-09 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Using qualitative and quantitative methods to perform efficacy assessments, to verify, analyze, and correlate complex data, recognize trends, forecast potential difficulties, as well as evaluate the value of exiting, new or modified program activities and initiatives. Planning, organizing, and developing studies or projects; making recommendations on substantive operating programs; and negotiating effectively with others to accept and implement recommendations. Forming interpersonal relationships to conduct interviews and gather data, interpreting and presenting this data in many formats. Analyzing health care issues, recommending strategies, and evaluating the effectiveness of the plan when implemented. Managing day-to-day operations and triaging/prioritizing immediate needs, including troubleshooting a wide variety of issues. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a masters or equivalent graduate degree or successful completion of two (2) full years of progressively higher level graduate education leading to such a degree or a LL.B. or J.D., if related to the Administrative Officer position, obtained in an accredited college or university. The education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. TRANSCRIPTS REQUIRED. OR Combination: Equivalent combinations of successfully completed graduate education and specialized experience directly related to the work of the position, may be substituted to meet the experience requirements of the position. For example, 6 months of appropriate specialized experience equivalent to a GS-07 (50 percent of the experience requirement for GS-09) and 1.5 years of successfully completed graduate education (27 semester hours, 50 percent of the requirement above what is qualifying at the next lower grade level)would qualify for a GS-09 position. TRANSCRIPTS REQUIRED. You will be rated on the following Competencies for this position:Administration and ManagementFinancial ManagementManages ResourcesOrganizational AwarenessPersonnel and Human ResourcesExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. This work may also include walking distances between buildings, carrying/lifting small and/or lightweight office type equipment (e.g., copy machine, fax machine, telephones, audiovisual equipment, conference call equipment, personal computers, scanners, and printers). Employee has contact with others face-to-face, written, e-mail, and telephone. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Contacts

• Address William S Middleton Memorial Veterans Hospital 2500 Overlook Terrace Madison, WI 53705 US
• Name: Nathan Peters
• Phone: 612-467-4816
• Email: [email protected]