The position functions as a Health System Specialist, providing staff assistance to the Associate Director/Patient Care Services. The Associate director for Patient Care Services (AD/PCS) is a very important member of the Top Management of this medical center. The AD/PCS is extensively and regularly involved with the ongoing strategic management programs, operations, problems and issues impacting he overall operations and management of the medical center.

Duties

Major duties include: Advise and assist management responsible for planning, organization, development, direction and evaluation of administrative programs. Develop comprehensive short and long-range detailed medical center plans, goals, and objectives including those impacting strategic initiatives of the medical center. Review, analyze, evaluate and make recommendations on medical center wide budget issues and the cost effectiveness of medical center operations, including, but not limited to evaluating all VA medical center clinical contracts, the utilization of fee basis for various operations. Formulate and participate in the development of management policies, programs, and operations, reviewing and coordinating actions to ensure compliance with policy and timeliness of results. Compose correspondence on sensitive issues for the Medical Center to individuals from various organizations and with different economic backgrounds and educational levels. Manages overall administrative operations for the various services and programs under the auspices of the ADPCS; plans, controls and directs administrative programs. Function as the TMS Administrator, Service Level Travel Coordinator, Strategic Equipment Planning Guide, Electronic Equipment Requests and Contracting Officers Representative. Make and implement recommendations to the AD/PCS; organizational improvements including changes in structure and delegation. Approve overtime, additional scheduled tours of duty, and leave requests assuring adequate coverage for peak workloads and traditional holiday vacation time. Assure performance appraisals (including professional practice evaluations) merit pay evaluations, timekeeping, labor mapping and other personnel requirements are accomplished for each employee reporting directly to the Associate Director for Patient Care Services. Appraise subordinate workers performance ensuring consistency and equity in rating techniques and recommends awards when appropriate, approves within-grade increase, identifies employees development needs, and provide or arranges for training (formal and on-the job). Apply EEO principles and requirements to all personnel management actions and decisions, ensuring all personnel are treated in a manner free from discrimination and harassment. Work Schedule: Monday - Friday, 7:30 am - 4:00 pm, subject to change based on the needs of the facility. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Supervisory Health System Specialist - Patient Care Services (Temporary NTE 120 Days)/PD842400 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/28/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement. Individual Occupational Requirement (IOR): Applicants who meet the Individual Occupational Requirements described below are fully qualified for the specified entry grade and must also meet the specialized experience and/or education requirements. Undergraduate and Graduate Education: Major study of hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. In addition to meeting the above Individual Occupational Requirement (IOR) requirements, applicants must also meet the specialized experience directly related to this position. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Planning, organizing, and conducting meetings regarding multiple management issues with various levels of employees within and outside the VA system. Experience in System Redesign concepts, methodologies and tools and their utilization and implementation in the healthcare environment as it relates to strategic planning. Establish and maintain relationships with and gaining the cooperation of supervisors, managers, and co-workers on complex controversial issues, problem solving. Undertake and participate in special projects, ongoing analysis, investigations, and initiatives that have high priority for the Medical Center. Research and evaluate processes and making recommendations for effective organizational changes, develop policy and implement changes. Provide substantive management support in the areas of program cost analysis, annual and multi-year fiscal planning. Supervise, coordinate, and direct the work of other administrative staff member(s), performance management. You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical)Human Resources ManagementLeadershipOrganizational Performance Analysis Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address GV Sonny Montgomery VAMC 1500 East Woodrow Wilson Drive Jackson, MS 39216 US
• Name: Lester Chan
• Phone: 224-284-9105
• Email: [email protected]