Job opening: Secretary
Salary: $42 429 - 55 154 per year
Published at: Aug 11 2023
Employment Type: Full-time
This position serves as the Secretary assigned to the Administrative Team of the Behavioral Health Care Line (BHCL); providing administrative assistance and support to the BHCL Leadership Group.
This is a RE-ADVERTISEMENT of Announcement Number: CBSX-12047141-23-KG. Applicants that have previously applied NEED to re-apply to this announcement.
Serves as point of contact for BHCL to provide explanations of requirements, regulations, and procedures.
Provides conflict resolution and problem solving techniques to enhance collaboration with the Veteran and applicable services/departments for issue resolution.
Responsible for coordination and correspondence related to projects, questions or problems that arise related to any program or function of BHCL. Monitors and in processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. Assists in data collection, analysis, tracking and reporting of data and statistical information. Enters pertinent information into an automated tracking system.
Composes, edits, and reviews correspondence for accuracy and completeness. Independently prepares documents and reports in a timely manner.
Collects information from managers and care line leaders regarding resources, processes, and equipment.
Serves as a time keeper to specific area(s) and back up timekeeper across the entire care line. Performs accurate and timely resolution of time card exceptions and corrected time cards.
Maintains and revises the office filing system.
Performs administrative support functions for preparation of Professional Standards Boards for BHCL clinicians.
Completes requests for personnel actions and administratively supports revision of position descriptions.
Initiates New Employee transition to care line and out-processing of transitioning staff.
Schedules classrooms and meeting space, secures V-Tel and VANTS line. Enters and retrieves information from a variety of systems and educates care line employees on fed traveler procedures.
Schedules appointments, coordinates meetings, and or/schedules conferences to include Travel processes as necessary.
Other administrative duty as demand indicates.
Work Schedule: Monday - Friday, 07:30am - 4:00pm MT
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Secretary/PD50119O
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Authorized
Permanent Change of Station (PCS): ???????Not Authorized
Financial Disclosure Report: Not required
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/29/2023.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience as described below:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing clerical/administrative duties in an office environment; answering and directing phone calls; receiving visitors; preparing correspondence; maintaining files/records; and using a computer to perform a variety of support tasks; scheduling and managing a calendar of appointments. At this grade level, applicants should have good verbal and written communication skills and the ability to perform assignments independently with minimal oversight.
You will be rated on the following Competencies for this position:
CommunicationCustomer Service (Clerical/Technical)Database Management SystemsSystems Thinking
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: Regular and recurring work is mostly sedentary involving sitting at a desk, although the position requires the ability to move from one geographic location of the facility to another. The incumbent works with a computer screen and keyboard. Some physical effort such as standing, walking, bending or prolonged sitting may be required. The incumbent may be exposed to walking to outlying areas. The work places no special physical demands on the employee.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
There is no educational substitution at this grade level.
- Address Raymond G Murphy Department of Veterans Affairs Medical Center
1501 San Pedro Drive, Southeast
Albuquerque, NM 87108
- Name: Kasandra Gabriel
- Phone: 505-265-1711 X7126
- Email: [email protected]