This position is organizationally aligned under the Supply Chain Management Service at the Jesse Brown VA Medical Center, Chicago, IL and acts as the Mailroom and Reproduction Center Supervisor and is responsible for a comprehensive mail processing program and reproduction center services for the Medical Center.

Duties

Duties Include: -Plans, controls, directs, and manages the daily operations of the Mailroom and reproduction center team. -Plans work to be accomplished by subordinates, sets, and adjust short-term priorities, and prepares schedules for the completion of work. -Plans for long range staffing requirements, manages projects, provides oversight, submits mail and reproduction center reports. -Ensures subordinate employees perform their work in a timely manner and in accordance with VA and USPS regulations. -Assigns work, sets deadlines, and establishes priorities based on emergent situations and difficulty of the work, taking into consideration the individual's experience, training, and current workload. -Approves/disapproves leave requests by analyzing workload requirements and adhering to Jesse Brown VA Medical Center policies. -Participates in Incentive Award and EEO programs. -Mentors' employees on both work and administrative matters. -Interviews candidates for positions, making recommendations for selections. -Enforces minor disciplinary measures and recommends actions for more serious cases. To include performing counseling, initiates disciplinary actions, i.e., letters of counseling, admonishments, reprimands, suspensions, and terminations. -Prepares performance standards for employees and writes performance appraisals. -Provides counseling and guidance to employees on difficult mail handling and reproduction issues. -Provides on-the-job training for the Team. -Reviews subordinates work for accuracy, sound judgment, expected outcomes, and compliance with regulations. -Finds ways to improve production and/or increase the quality of work directed. -Serves as Contracting Officer Representative (COR), representing the Contracting Officer, in matters pertaining to the technical and operational issues in the mail rooms and reproduction center. -Works with contractors to ensure contract compliance, operation of equipment, timely payment of invoices, special projects, etc. -Analyzes mail meter funding levels and usage reports to determine funds required and execution of budget plans to ensure sufficient funding to mail all required materials. -Serves as Publications Control Officer (PCO), representing the Government Printing Office (GPO) in matters pertaining to the technical and operational issues in the mail rooms and reproduction center. -Works with internal customers to ensure that reproduction, binding, mailing and production services are provided in accordance with GPO requirements. -Operates a variety of equipment to perform a full range of services typical of a print shop, including copier, paper cutter, binding machine, drilling machine and patter. -Performs operator maintenance such as daily clean up, lubrication, changing blankets and wicks, checking and replenishing levels of ink developer, etc. -Performs other related duties as assigned. Work Schedule: Monday through Friday, 8:00 AM to 4:30 PM Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Mail Supervisor/PD221070 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, facility applicants must meet all requirements within 30 days of the closing date of this announcement. Non-facility applicants must meet all requirements by the closing date of this announcement, 08/21/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: AT least one (1) year of specialized experience equivalent to at least the GS-6 grade level. Specialized experience is defined as experience that equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position and that is typically in or related to the work of the position to be filled. Specialized experience for this position consists of: Experience in positions that required a thorough knowledge of mail/postal management functions, operations, services, mail security, and operational knowledge of reproduction center operations; experience such as working in a Mailroom and reproduction center; knowledge of policies and regulations such as GSA-Mail Management Federal Regulations, VHA Handbook 01118.01 (Printing and Reproduction Management), US Postal Service Domestic Mail Manual (DMM), US Postal Service International Mail Manual (IMM), VA Handbook 6340 mail regulations; working knowledge of the Government Printing Office (GPO) in regard to matters pertaining to the technical and operational issues in the mail rooms and reproduction center; skill in oral and written communication and interpersonal relations, to appropriately and courteously relate to internal and external customers; and ability to meet and deal effectively with a wide variety of staff from many educational and skill levels, for the purpose of communicating clear instructions. As a general rule education is not credible above the GS-5 level for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. You will be rated on the following Competencies for this position: CommunicationLeadershipPlanning and EvaluatingTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires some physical exertion such as extended periods of standing, recurring bending, crouching, stooping, walking, stretching, or reaching of moderately heavy items. It is necessary to set up, operate, adjust, and monitor operation of the equipment. The work requires specific abilities and physical characteristics to depress small buttons on various equipment and sort mail and paper that often sticks together. The incumbent is required to lift a variety of moderately heavy materials and supplies such as boxes of paper stock including items that weigh up to 51 pounds, abiding to safe lifting procedures/abilities using Standard Operation Procedures. Heavier items are moved with material handling equipment or with assistance from other workers. Working Environment: The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms or libraries. The work area is adequately lighted, heated, and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Jesse Brown Department of Veterans Affairs Medical Center 820 South Damen Avenue Chicago, IL 60612 US
• Name: Larry LaRoche
• Phone: 708-202-8387 X28161
• Email: [email protected]