This position is located in the Resources Management Service at the VA Southern Oregon Rehabilitation Center (VA SORCC) & Clinics. The incumbent is responsible for all budgetary aspects of the VA SORCC, White City, OR, Grants Pass CBOC, Grants Pass Vet Center, Klamath Falls CBOC, VISN CIO, which includes planning, monitoring, analyzing and evaluation of current and past performance of historical expenditures and staffing, including funding adjustments to facilitate changing requirements.

Duties

This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-11, however a selection can be made at any of the following grade levels: GS-07, GS-09 OR GS-11. At the GS-07 grade level, you will perform assignments of a more limited scope and with less independence. At the GS-09 grade level, you will progressively acquire the background necessary to perform at the full performance level of GS-11. Major duties include but are not limited to: Performs budget formulation including detailed analyses and estimates of annual funding needs for one or more future budget years for large internal program areas Provides management officials with procedural and regulatory guidance concerning availability of or limitations on the use of funds Resolves difficult problems of prediction and forecasting due to fluctuation of costs for services or products Submits estimates for consolidation into an integrated budget Prepares a budget call package to all control point officials annually for the new fiscal year Sends to services various accounting and budget reports to assist with fund control point budget projections Prepares justifications for estimates to be used in the presentation of the annual budget and FTEE levels Participates in budget presentation for assigned portions of justifications for a substantial portion of the center's budget Prepares a bi-weekly budget briefing report, which includes projection of FTEE, Salary cost, Fund Control Point (All Other) needs, plus other accounts Develops narrative and statistical material and complies related background information in support of requested program budgets or concerning the facility's current budget Performs studies and audits on control and use of modeled and non-modeled allocations and special program funds throughout the year Assures that obligations incurred and resulting expenditures of funds are in accordance with pertinent laws and regulations Compiles and coordinates the presentation materials for assigned area of the budget Analyzes and evaluates the effects of program plans and budget issues through the use of cost-benefit analysis tools, and advises managers of the most advantageous courses of action Monitors continually the control point expenditures in relation to planed levels Prepares reports of analysis, making recommendations for remedial action Identifies differences between current spending and the projected estimate Prepares a variety of reports including the RMS Management Report related to the status of funds, expenses, obligations, FTE and workload Reviews progress of all obligations and maintains sufficient familiarity with operating and financial programs to make early recommendations for reprogramming actions Works closely with operating officials in developing reprogramming requests Prepares salary and FTEE projections utilizing the Austin FSC and VISTA and ACCESS databases Monitors FTEE and costs associated with staffing Prepares and submits all budgetary input coding to Austin DPC through local IFCAP or Austin Financial Management Systems (FMS) Train's facility staff in budgetary procedures including computer programs related to financial management Assist the facility CFO in closing out the fiscal year and ensures that all expenditures are within program allocations Performs other related duties as assigned Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 8:00 am - 4:30 pm Telework: This is not a telework position. Virtual: This is not a virtual position. Position Description/PD#: Budget Analyst/PD901640, PD902370, and PD903070 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet time-in-grade and specialized experience requirements within 30 days of the closing date of this announcement, 08/31/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For the GS-07 position you must have served 52 weeks at the GS-05. For the GS-09 position you must have served 52 weeks at the GS-07. For the GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-07: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: In a developmental capacity, Gathers extracts, reviews, verifies, and consolidates a variety of narrative information and statistical data needed in the formulation and presentation of budget requests; Crosschecks the accuracy of budget and program data in related budgetary forms, schedules, and reports; Compares figures in current estimates of funding needs by line item or object class with prior year expenditures; Prepares preliminary budget estimates and reviews justifications; Receives, screens, and recommends approval, disapproval, or modification of budget execution documents. OR, Education: Applicants may substitute education for the required experience. Please see Education section for requirements; OR, Applicants may qualify based on superior academic achievement: Applicants must be in the upper third of their graduating class; OR have a GPA of 3.0 or higher; OR be a member of an Association of College Honor Societies. Please see Education section for requirements; NOTE: Experience must be fully documented on your resume and must include job title, duties, month & year starting and ending dates AND hours worked per week. OR, Combination: Applicants may also combine education and experience to qualify at this level. Please see Education section for requirements. GS-07 level applicants maybe required to complete additional testing if selected. Additional information will be available at that time. GS-09: You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade, GS-07, in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Gathers extracts, reviews, verifies, and consolidates a variety of narrative information and statistical data needed in the formulation and presentation of budget requests; Crosschecks the accuracy of budget and program data in related budgetary forms, schedules, and reports; Compares figures in current estimates of funding needs by line item or object class with prior year expenditures; Prepares preliminary budget estimates and reviews justifications; Receives, screens, and recommends approval, disapproval, or modification of budget execution documents. Formulates and revises annual budget estimates; monitors and tracks obligations and expenditures; recommends transfer of funds; prepares data summaries for inclusion in routine and special reports on budget execution. NOTE: Experience must be fully documented on your resume and must include job title, duties, month & year starting and ending dates AND hours worked per week. OR, Education: Applicants may substitute education for the required experience. Please see Education section for requirements; OR, Combination: Applicants may also combine education and experience to qualify at this level. Please see Education section for requirements. GS-11: You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade, GS-09, in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performs budget formulation including detailed analyses and estimates of annual funding needs for one or more future budget year; Provides management officials with procedural and regulatory guidance concerning availability of or limitations on the use of funds; Prepares justifications for estimates to be used in the presentation of the annual budget and FTEE levels; Performs studies and audits on control and use of modeled and non-modeled allocations and special program funds; Prepares a variety of reports including the RMS Management Report related to the status of funds, expenses, obligations, FTE and workload; Performs studies and audits on control and use of modeled and non-modeled allocations and special program funds throughout the year; Analyzes and evaluates the effects of program plans and budget issues through the use of cost-benefit analysis tools, and advises managers of the most advantageous courses of action; Recommends adjustments to accommodate future needs. NOTE: Experience must be fully documented on your resume and must include job title, duties, month & year starting and ending dates AND hours worked per week.OR, Education: Applicants may substitute education for the required experience. Please see Education section for requirements; OR, Combination: Applicants may also combine education and experience to qualify at this level. Please see Education section for requirements. You will be rated on the following Competencies for this position: Analytical ReasoningBudget AdministrationFederal Funds ProcessingPrinciples of FinanceWritten Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary; it is usually accomplished while the employee is comfortably seated at a desk or table. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Education requirements:GS-7:

• Education: To qualify based on education for this grade level you must have successful completion of one (1) full year of graduate-level education (18 semester hours). This education must be obtained in an accredited college, college or university. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR,
• Superior academic achievement (S.A.A.) -- This provision recognizes students who have achieved superior academic standing as evidenced by one of the three methods described below. It is to be used to determine eligibility for applicable GS-7 level positions of persons who have completed (or expect to complete within 9 months) all the requirements for a bachelor's degree from an accredited college or university. In order to be creditable under this provision, superior academic achievement must have been gained in a curriculum related to the position. (TRANSCRIPTS REQUIRED).
• S.A.A. is based on (1) class standing, (2) grade-point average, or (3) honor society membership.
  • Election to membership in a national scholastic honor society -- Applicants can be considered eligible based on membership in one of the national scholastic honor societies listed below. These honor societies are listed by the Association of College Honor Societies (external link). Agencies considering eligibility based on any society not included in the following list must ensure that the honor society meets the minimum requirements of the Association of College Honor Societies. Membership in a freshman honor society cannot be used to meet the requirements of this provision.
  • Grade-point average (G.P.A.)-- Applicants must have a grade-point average of:
    • 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.
    • 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or
  • Class standing: Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of successfully completed graduate level education (in excess of a bachelor's degree) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

GS-9:

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related, that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. This education must be obtained in an accredited college, college or university. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first year or 18 semester hours to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

GS-11:

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 3 years of progressively higher level graduate education leading to a Ph.D. degree or Ph.D. or equivalent doctoral degree. This education must be obtained in an accredited college or university. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate-level education beyond the second year, or 36 semester hours of graduate level education. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address White City VA Medical Center 8495 Crater Lake Highway White City, OR 97503 US
• Name: Simone Ball
• Phone: 541-440-1000 X44275
• Email: [email protected]