As a Executive Assistant you will serve as the Executive Assistant (Office Manager) and has primary responsibility for handling sensitive and complex administrative issues and coordinating and managing a variety of administrative activities in support of the Executive Secretary and Deputy Executive Secretary. Aids in the preparation of materials and written products by reviewing information identified as highly significant or critical

Duties

Conduct independent and analyses of issues as assigned, involving reviews of complex program-related materials. Develop and recommend enhancement to current practices to ensure the Executive Secretary and the Deputy Executive Secretary operates efficiently and effectively. Conducts a conclusive review of all outgoing correspondence signed by the Secretary/Deputy Secretary/Chief of Staff, etc. Expedite accordingly, folders that are presented and considered Rush/Expedite items that require special attention. Plans and develops communications materials, strategies and resources. Carries out negotiations for the Office of Secretary involving contacts with public officials or professional organizations interested in policies, plan or operations. Serves as principal advisor in developing systems and procedures for efficiently managing and processing controlled correspondence, top-level internal communications, and other priority written material on a Department-wide basis.

Requirements

• You must be a U.S. citizen to apply for this job
• Selectees are subject to a background/suitability investigation
• Selective Service registration is required for males born after 12/31/1959
• A probationary period may be required for employees and supervisors

Qualifications

Specialized Experience: To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Office of Personnel Management's group coverage qualification standards, associated individual occupational requirements (IOR), and individual qualification standards covering white collar occupations in the Federal competitive service can be found here. To qualify, applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-13) in the normal line of progression for the occupation in the organization. Specialized experience is defined as work that involves (1) Leading analytical studies on operational process for an office; (2) Participating in briefings with leadership staff; (3) Managing an office calendar; (4) Developing correspondences for leadership.

Education

There is no educational substitution for the GS-14 level.

Contacts

• Address Office of the Secretary 810 Vermont Ave Washington, DC 20420 US
• Name: Angela Varner
• Phone: 3135967200
• Email: [email protected]