The incumbent is responsible to the Chief of the Surgical Service for the administrative and technical operation of the service. They directly support the Service Chief and Section Chief(s) (Ophthalmology and Urology) by exercising responsibility for the development, maintenance, and administration support as it relates to resident coordination, credentialing, and privileges, communication with our affiliates, and the day-to-day surgical administrative functions.

Duties

Coordinate the training programs for residents, medical students, and trainees. Confirm credentials, complete security clearance paperwork, ensuring all necessary forms are completed, signed, and sent to the proper departments. Assign keys, parking information, DEA numbers (for writing prescriptions). Maintain rotation schedules, rosters, call schedules and attendance tracking for unpaid trainees, and timecards for staff. Enters ePAS requests for all trainees, new and existing employees to ensure proper menus, security keys, person and user class, and appropriate access is assigned. Enter JIT (Just-In-Time/user provisioning) for all incoming MHCL trainees. Process new hire paperwork for incoming trainees for all surgical service trainees. Confirm credentials, complete security clearance paperwork, ensuring all necessary forms are completed, signed, and sent to the proper departments. Assign offices, keys, parking. Liaison between Surgical Service and other facility services especially regarding OI&T equipment and application system request, and user access Compile/Maintain monthly and quarterly reports including required learning reports for staff (monthly), Affiliate reports (quarterly PIV report), and the VAMC Aggregate Report (which is used to maintain accurate allocated funds and billing). Coordinates the process of obtaining new Affiliation Agreements (AA) and Program Letters of Agreement (PLA's) as needed and ensuring that existing AA's and PLA's are up to date. Alternate timekeeper for Surgical Service T&Ls. Lead TMS Administrator for Surgical Service: Assist employees with TMS issues, from trouble accessing learning to aiding with all levels of access. Performs other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday through Friday 8:00am- 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD384590 Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/25/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Skilled in analyzing problems to frame the issue, formulating unique alternatives to resolve, and presenting recommended solutions. Skilled in exercising independent judgment, flexibility and discretion when setting priorities, implementing procedures, maintaining complex standards and resolving difficult problems Knowledge of the organization's mission and operating programs, support organizations and functions, as well as specific techniques and analysis, to promote efficiency and effectiveness of the programs. Expert level knowledge of various software applications such as but not limited to spreadsheets, word processing, and graphics, databases, as well as various functions and features of several programs in each category. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education or superior academic achievement . OR, Combination: Applicants may also combine education and experience to qualify at this level. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Skilled in analyzing problems to frame the issue, formulating unique alternatives to resolve, and presenting recommended solutions. Skilled in exercising independent judgment, flexibility and discretion when setting priorities, implementing procedures, maintaining complex standards and resolving difficult problems Knowledge of the organization's mission and operating programs, support organizations and functions, as well as specific techniques and analysis, to promote efficiency and effectiveness of the programs. Expert level knowledge of various software applications such as but not limited to spreadsheets, word processing, and graphics, databases, as well as various functions and features of several programs in each category. . OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related . OR, Combination: Applicants may also combine education and experience to qualify at this level. You will be rated on the following Competencies for this position: ClericalCommunicationsComputer SkillsManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires no special physical demands. It may involve some walking, standing, bending, or carrying of light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Northport VA Medical Center 79 Middleville Road Building 200 Northport, NY 11768 US
• Name: Alicia Franklin
• Phone: 716-393-8342
• Email: [email protected]