The Administrative Officer (AO) position is located in the Department of Veterans Affairs (VA), Veterans Health Administration, Nursing Mental Health Department, Nursing Services, Phoenix VA Medical Center. The position is responsible for the coordination and monitoring of Nursing Mental Health administrative programs. The AO applies analytical and evaluative skills, specialized principles and practices of management to advise, collaborate, and carry out assigned responsibilities of the position

Duties

The Administrative Officer is an essential position for the Nursing Ambulatory Care. The Administrative Officer performs administrative functions, analytical skills, and clerical duties, in the performance of the position's duties. The major duties and responsibilities include but are not limited to: Creates presentations, briefings, reports, and correspondence. Prepares and assemble charts, data, reports, and narrative and statistical materials provided for on-going organizational planning. Conducts interviews with supervisors and employees to obtain information about organizational missions, functions, and work procedures; deliver briefings to managers on study findings and recommendations. Collects relevant information from a variety of sources to create reports, solve problems, and ensure policy compliance. Coordinates the administrative aspects of office moves, office construction, and other facility improvements. Assists in analyzing program, budgetary, and fiscal data. Participates in developing short- and long-range goals and in providing guidance for the organization's quality assurance plan. Resolves conventional organizational problems and situations. Provides advice and guidance to managers and employees on questions and situations related to the administrative services provided. Performs property management tasks. Conducts periodic surveys of equipment and property use, recommending action to ensure economical and efficient use of equipment and other property. Provides guidance on routine aspects of tasks to support the administration of established quality and productivity programs for the organization. Work Schedule: Monday - Friday: 7:30 am - 4:00 pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD143710 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/28/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Utilizes VISTA, VATAS, and CPRS to perform duties; performs supply and space allocation oversight; and exercises record management of all information relating to the service. (Please make sure that your experience is evident in your resume. Please make sure your resume contains hours worked per week, and beginning and ending month and year, for each work experience entry, or else your resume will be considered incomplete, and you will be considered "ineligible" for the position.) OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a masters or equivalent graduate degree OR 2 full years of progressively higher-level graduate education leading to such a degree OR LL.B. or J.D., if related. This education is directly related to the position to be filled. (Transcripts required). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond only graduate education beyond the first year is creditable. (Transcripts required). Preferred Experience: Knowledge and experience with contracting, budgeting, purchase card program, and recruitment. You will be rated on the following Competencies for this position: Administration and ManagementClericalDecision Making Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some physical effort may be required. The position requires the ability to prolonged computer usage, keyboard usage and typing/data entry, as well as likely extensive sedentary work at a computer workstation, or being seated during the workday. Additionally, moving throughout the facility is necessary to deliver office supplies and inventory department equipment. Work Environment: The work involves moderate risk to potentially hazardous situations with exposure to environmental stress that requires a range of safety and other precautions to include interior work areas, and artificial lighting without window exposure, exposure to cleaning chemicals (inventory/training), working around general office equipment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Carl T Hayden Veterans' Administration Medical Center 650 East Indian School Road Phoenix, AZ 85012 US
• Name: Patricia Leonard
• Phone: 0000000000
• Email: [email protected]