This vacancy is for an Administrative Assistant (OA) position in the Department of Commerce, IT Service Management Office (ITSMO) located at the U.S. Census Bureau Headquarters in Suitland, Maryland. The Census Bureau is accessible from the Metro Rail Green Line - Suitland Station.

Duties

Serve as liaison with the Administrative and Customer Service Division (ACSD) on matters related to parking and enter various types of service request through remedy. Receive and assist customers and staff directing them to appropriate staff member and answer telephone inquiries directing callers to the appropriate analyst. Serve as timekeeper ensuring time and attendance (TA) records and accurately keyed, validated and certified each pay period in the WebTA System and assists higher-level staff with auditing the payroll records of staff located within the division. Provides administrative support and guidance to organization. Assist with the preparation of documents, forms, charts and memorandums, for the accomplishment of office work. Conducts payroll audits on the TAs assigned and notify staff if changes or corrections are needed. Assist with the bi-weekly payroll audits and maintain the TA folders ensuring supporting documentation is filed each pay period, if applicable.

Requirements

• Applicants must meet all qualification requirements by the closing date of this announcement.
• U.S. Citizen
• Suitable for Federal employment.
• Registered for Selective Service if applicable. (www.sss.gov)
• Time-in-grade/band requirements must be met by closing date.
• (If applicable) A one-year probationary period may be required.
• This is a BARGAINING unit position.
• This position may be covered by one or more of the following bargaining units: American Federation of Government Employees (AFGE) Local 2782(HQ) or AFGE Local 1438(DN). If you have specific questions, please contact the HR Specialist.

Qualifications

This vacancy is advertised under 2 different announcements. Please read the 'Who May Apply' section carefully to determine your eligibility. If you are not eligible under this announcement, please see Announcement Number: 23-ITSMO-12057098-DE-DM, Administrative Assistant (OA), GS-0303-5/6. . Specialized experience: For the GS-5, you must have one year of experience at a level of difficulty and responsibility equivalent to the GS-4 in the Federal service. Experience for this position includes: providing support for travel, time and attendance, and no cost training nominations; scheduling and tracking meetings; assisting in preparing materials to be distributed during meetings; note taking experience to assure follow-up actions are taken in response to commitments that arise from meetings; and completing meetings' summarization reports. OR Education: 4 years above high school (except Reporting Stenographer). Specialized experience: For the GS-6, you must have one year of experience at a level of difficulty and responsibility equivalent to the GS-5 in the Federal service. Experience for this position includes: providing support for travel, time and attendance, and no cost training nominations; conducting payroll audits and corrections; scheduling and tracking meetings;assisting in preparing materials to be distributed during meetings; note taking experience to assure follow-up actions are taken in response to commitments that arise from meetings; and completing meetings' summarization reports. OR Education: Generally, not applicable. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer.

Contacts

• Address IT Service Management Office 4600 Silver Hill Road Washington, DC 20233 US
• Name: Dana Majors
• Phone: 301-763-7452
• Email: [email protected]