About the Position: Provide a wide range of administrative and management assistance required to operate a designated functional area(s) for the organization. *Management may select from either of the grades advertised.

Duties

Utilize a variety of automation software to facilitate various activities to support administrative and senior staff. Assist with planning, coordinating, maintaining calendars, and prepare meeting agenda such as unfinished business from previous meetings, current issues and notification of members. Coordinate, prepare and track personnel related actions for civilian employees to include annual performance appraisals, work/leave schedules, incentive awards, and training. Recognize potential discrepancies in timekeeping and take appropriate action(s) to correct. Assist in preparing and tracking the operating budget for assigned areas. Prepare purchase documents for a variety of goods, supplies, and services. Process travel documents and make travel arrangements for staff. Receive visitors and callers to the organization involving inquiries concerning a variety of substantive administrative and/or technical issues.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Position requires typing proficiency of at least 40 words per minute.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Appropriated Fund Instrumentality (NAFI)Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 If you do not meet one of the eligibility requirements listed above, please apply to announcement number SWGJ231599368747D which is open to all U.S. citizens. In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized Experience for GS-05: One year of specialized experience which includes utilizing various computer systems to access, input, track and maintain information; preparing various forms, correspondence, memorandums and reports following guides and regulations which prescribe the proper format for correct preparation; maintaining a record keeping system, performing mail distribution, and coordinating copier services. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. (Note: You must submit copies of all relevant transcripts with your application.) OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. (Note: You must submit copies of all relevant transcripts with your application.) Specialized Experience for GS-06: One year of specialized experience which includes performing procedural and administrative work in an office environment; preparing correspondence; maintaining files/records; making travel arrangements; maintaining inventory records for hand receipt accounts on property; making credit card purchases; gathering narrative and statistical budgetary data; prepare and monitor labor and fund requests; serve as timekeeper and complete weekly labor reports. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job at the GS-06 grade level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementApplies Technology to TasksCommunicationsManages and Organizes Information Time in Grade Requirement for GS-06: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). Time in Grade Requirement for GS-05: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-04).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Contacts

• Address GJ-APF-W07202 US ARMY ENGINEER DISTRICT, LOUISVILLE DO NOT MAIL Louisville, KY 40201 US
• Name: Army Applicant Help Desk