Serves as a Program Support Assistant (PSA) to the Pharmacy Service for the St.Louis VA Healthcare System . The position performs administrative, evaluative, financial, and technical work in conjunction with direct program responsibilities. Provides program, data management, and administrative support for Pharmacy Service.

Duties

Major Duties and Responsibilities Personnel Administration and Management Work Serves as the staff assistant to the Chief of Pharmacy, Associate Pharmacy Chiefs, and other supervisors. Represents managements in replying to questions, concerns, processes, and procedures. Responsible for scheduling appointments and meetings. Talent Management System Administrator (TMS) responsible for tracking required staff training and providing answers to TMS trainings. Act as a liaison for Pharmacy Service when interacting with other departments and two schools of Pharmacy. Compose correspondence such as letters, memos, and reports. Responds to questions, complaints, or issues which require the explanation of technical, personnel, regulatory practices and pharmacy procedures. Special Projects Plan and/or accomplish special projects related to administrative or support issues. Extract and assemble information, conducts analysis and develops reports or presentations to disseminate results. Research and Analysis Work Research and analyze problems, issues or program requirements and complicated administrative issues. Develops recommendations and proposals to present to Pharmacy management. Budget, Financial Management, and Procurement Monitor and tracks fund levels; submits requests or changes to budget. Prepare fiscal year's budget estimates. Responsible for the use and management of a government purchase card. Procures and creates purchase orders and requisitions for general supplies and other necessary items. Work with Logistics service to maintain equipment and inventories. Schedules and confirms availability of controlled substance verifiers for all Pharmacy regulated annual inventories. Reporting and Monitoring Sets and prepares agendas for the Pharmacy Therapeutics Committee Work Schedule: Monday-Friday 8:00am-4:30pm Telework: Not telework eligible Virtual: This is not a virtual position. Position Description Title/PD#: Program Support Assistant/ PD07783A

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/28/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS 6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: scheduling appointments and meetings; serving as a liaison to represent a department; composing correspondence such as letters or reports, scheduling interviews, planning and accomplishing special projects; serving as a databse administrator; researching and/or analyzing programs, issues, or program requirements; planning, coordinating, and assisting with budgets; serve as the Fund Control Point Point of Contact and manage a government purchase card; scheduling and confirming accountability of controlled substances; preparing meeting minutes and agendas. You will be rated on the following Competencies for this position: Attention to DetailCommunicationManages and Organizes InformationWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee sits comfortably to do the work. However, on occasion, they may be required to walk; stand; bend; carrying light items such as papers, books, small parts; and/or drive an automobile, etc. No special physical demands are required to perform the workFor more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA St Louis Health Care System 1 Jefferson Barracks Drive St. Louis, MO 63125 US
• Name: Mickaela Clark
• Phone: 314-652-4100
• Email: [email protected]