Job opening: Judicial Executive Assistant or Paralegal to Chief Judge Mark A. Barnett
Salary: $80 769 - 104 996 per year
Published at: Jul 11 2023
Employment Type: Full-time
The United States Court of International Trade is seeking qualified applicants for the position of Judicial Executive Assistant or Paralegal to the Honorable Mark A. Barnett. The incumbent provides executive level administrative support to the judge and is responsible for day-to-day management of the operations of judicial chambers.
DUTIES AND RESPONSIBILITIES
Duties include, but are not limited to, the following: receive and screen telephone calls and visitors; review incoming mail and route to appropriate destination; maintain judge's calendars; prepare travel itineraries, arrangements, and vouchers; handle routine office matters; schedule meetings and conferences; maintain office supplies and equipment; prepare correspondence, reports and agendas for meetings; type memoranda, orders, opinions, and legal documents and edit for uniformity of style and format, and review the same for conformity with court rules and procedures; assist with drafting, proofreading, and editing orders and other court documents, and conducting legal research as needed; organize and maintain electronic and paper files; serve as liaison between Judge and Clerk's Office and other government agencies; maintain the OSCAR system for law clerk hiring; provide administrative support for the hiring and management of law clerks and interns; prepare paperwork for incoming interns for submission to HR; create, develop and revise standard office procedures; and perform other functions as assigned by the judge.
The successful applicant must be a high school graduate or equivalent and have two years of general experience and at least six years of specialized experience. General experience includes clerical or secretarial experience that has provided a good knowledge of office clerical practices such as filing, telephone usage, and typing. A bachelor's degree from a college or university of recognized standing may be substituted for two years of general experience. Specialized experience includes secretarial experience that has involved responsibility as the principal office assistant to a supervisor who was dealing with law-related matters. Education in a legal or paralegal curriculum may be substituted for up to two years of specialized work experience.
The applicant should be a dynamic "self-starter" with excellent interpersonal skills, who demonstrates both initiative and follow-through in all duties, who excels at multi-tasking, and can readily adapt to fast-changing priorities in a small-office setting. The applicant should have excellent administrative, organizational, project management and conceptual skills; the ability to effectively communicate verbally and in writing; and a solid command of office protocols and administrative practices, such as calendaring, travel planning, assembling, photocopying, filing, record keeping, telephone usage and typing. Accuracy and attention to detail in grammar, spelling, punctuation, and proofreading are a must. The position requires confidentiality and discretion. Internet and computer skills, including Word and other Office 365 programs (particularly OneNote and Teams) are necessary.
Case management or paralegal certification and experience.
Legal research experience and/or cite-checking skills and familiarity with legal databases, such as Lexis and Westlaw.
Federal court experience.
Must be a High School Graduate.
- Address United States Court of International Trade
One Federal Plaza
New York, NY 10278
- Name: Human Resources
- Phone: (212) 264-1799
- Email: [email protected]