Why work for the Federal Bureau of Prisons?You can have a meaningful career with an agency that truly values a diverse workforce. You will find a diverse workforce employed from entry level jobs to senior management positions. We protect public safety by ensuring federal offenders serve their sentences of imprisonment in facilities that are safe, humane, and provide reentry programming. Employees at correctional facilities perform correctional work regardless of their specific occupation.

Duties

Maintains the supervisor’s daily schedule of appointments and meetings, ensuring that the supervisor is aware of and prepared for associated issues. With approval of the supervisor, has authority to reschedule or cancel appointments based on knowledge of the relationships and business involved and notifies all affected individuals. Establishes priorities and arranges for substitute representation based on personal knowledge of workload, current issues and unwritten policies and practices. Develops and maintains a filing system and tracking system to clearly outline the administrative obligations of the center, including distribution of responsibilities for each section within the Human Resource Services Center. Composes non-technical correspondence on a variety of topics such as office procedures, requests for information and the handling of Congressional or other sensitive matters based on knowledge of unwritten policies, precedents and practices. The size and scope of the organization necessitates the frequent composition and signing of non-technical correspondence without supervisory review.

Requirements

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.

Qualifications

To be considered for the position, you must meet the following qualification requirements. Education: GS-08 and GS-09: As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. OR Experience: GS-08 and GS-09: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled. Some examples of this qualifying experience are: GS-08: Experience in various administrative procedures to include organizing and maintaining a workload, ensuring appropriate quantities of office supplies are available for office functions, and managing time and attendance for a department. Experience maintaining the supervisor's daily schedule of appointments and meetings, ensuring that the supervisor is aware of and prepared for associated issues. Experience in receiving, screening and routing incoming mail and telephone calls, ascertaining the nature of the request and directing inquiries to appropriate staff. Experience in preparing correspondence, reports or similar materials. Reviewing outgoing correspondence for proper grammar, spelling, punctuation and format. Experience working with various programs such as Excel, Adobe, Microsoft Outlook and various office equipment. GS-09: Experience in managing the administrative operations of the office, including enhancing the workflow and office process/operations. Experience in working with a wide range of administrative procedures and regulations to process requests and actions, forms, reports, and records. Experience in reviewing and processing incoming correspondence, determining proper action, at times preparing responses before referring to the supervisor. Reviewing outgoing correspondence and reports prepared by employees in the organization, ensuring proper format, correct grammatical content, and conformance to established procedures. Experience in utilizing various computer programs to complete complex, technical, or detailed assignments. If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities. **Your eligibility for consideration will be based on your responses to the questions in the application.**

Education

See Qualifications Section for education requirements, if applicable.

ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here.

Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Contacts

• Address JUSTICE, BUREAU OF PRISONS Consolidated Staffing Unit 346 Marine Forces Drive Grand Prairie, Texas 75051 United States
• Name: CSU
• Phone: 972-352-4200
• Email: [email protected]