This position is located within the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), in Salt Lake City, Executive Office. The incumbent will serve as the Staff Assistant.

Duties

The Program Specialist serves as the principle office assistant, performing various administrative and clerical duties in support of the PENTAD Executive teams. Subject position serves as the Action Item Manager; delegating work and ensuring timeliness and accuracy of action items supporting the Medical Center's Executive Staff. The incumbent is required to interact with medical center senior management, VA Central Office (VACO) officials, and other Veterans Integrated Service Network (VISN) personnel to keep abreast of substantive hospital management issues and needs within the VISN, determining relative priorities and monitoring performance. Administrative work involves the exercise of analytical ability, judgment, discretion, and personal responsibility, and the application of a substantial body of knowledge of principles, concepts, and practices applicable to one or more fields of administration or management. While these positions do not require specialized education, they do involve the type of skills (analytical, research, writing, judgment) typically gained through a college level education, or through progressively responsible experience. The incumbent plans, develops, and organizes a wide variety of meetings and conferences in support of hospital and VISN policies and programs on behalf of all Executive Leaders. Maintains close contact with the facility Executive Leadership and Service Chiefs, communicating changes and new policies with the Office of the Executive. Provides administrative assistance for the Medical Center Director, Assistant Director, Chief of Staff and Nurse Executive. Serves as Purchase Card and Fund Control Liaison for the Director's office and EEO Manager by preparing and managing procurement requests, preparing, and reviewing purchase orders and certifying invoices in the On-line Certification System. Prepares monthly agendas, minutes, member lists and reporting schedules for the Medical Center Executive Board, Healthcare Delivery Board, Healthcare Operations Board and Director's Staff meetings. Receives incoming correspondence, screens material, and establishes follow up for supervisors. Creating and managing controlled correspondence and other time-sensitive matters assigned to the executive office using VA's and VHASLCHCS's official correspondence systems. Serves as Records Liaison for the PENTAD and is responsible to the Records Management Coordinator for full implementation of the records management program within their respective program/service and product lines. Incumbent is an authorized user of the Government Purchase Card. As an authorized user of this card the incumbent is responsible for meeting the standards for documentation reconciliation of the purchase cards as set forth by VA Handbook 1730.1, Use and management of Government Purchase Card, dated August 27, 2008. Work Schedule: Monday- Friday 7:30a-4:00p Virtual: This is not a virtual position. Position Description/PD#: Staff Assistant/PD128780 Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/03/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below-You will be rated on the following: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: The incumbent has a thorough and knowledgeable foundation for the administrative organization and operation of the health care system, the VISN and VACO in order to enable the incumbent to recommend changes in administrative policies, devise and install procedures and office practice subordinate organizations and foresee administrative problems and requirements. Knowledge of the office automation systems including all types of Microsoft software products, Vista, Computerized Patient Record Systems, VATAS, and other programs necessary to smoothly run the Executive's office. Knowledge of effective principles of communication and the ability to effectively communicate orally and in writing, with people from a variety of backgrounds with varying levels of understanding. Knowledge of correspondence requirements to check for proper grammar, spelling and punctuation, and to review documents for conformance with formats and procedural requirements in final form ready for signature. Ability to analyze data collected, distributed, or maintained by the PENTAD. The incumbent must have the ability to maintain secure information that is relayed or learned within the office. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree OR Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Bachelors Degree. Do you meet the Specialized Experience and/or have the Education(Transcripts Required)/Combination to qualify for the GS-9 Staff Assistant position? Competencies for this position: Administration and ManagementCommunicationCustomer ServiceFinancial ManagementManages ResourcesPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA SALT LAKE CITY HCS 500 Foothill Drive Salt Lake City, UT 84148 US
• Name: Christopher Lutes
• Phone: 515-981-8125
• Email: [email protected]