About the Position: This position is for an Administrative Officer for the Rock Island District, Engineering and Construction Division of the U.S. Army Corps of Engineers, Rock Island District. This position will be filled at the GS-07 or GS-09 level. If selected at the GS-07 level, noncompetitive promotion to the full performance level is authorized.

Duties

Prepare and review multiple types of reports and requisitions; travel orders and vouchers; and Government Purchase Card statements. Advise supervisor in administrative assignments to meet changing priorities and procedures, shifting workloads, and personnel absences. Develop budget estimates and justifications for admin related expenses. Plan, administer, and coordinate the training program for all administrative, professional, and technical courses. Assist Engineering and Construction Program Analysts in preparing annual internal operating budget and continuously monitors to assure compliance with budgetary guidelines. Coordinate with the District Knowledge Management Specialists regarding admin process documentation and ProjectWise (PW) implementation as related to Engineering and Construction Division. Instruct and assist Government personnel in administrative procedures, furnishes reference material, answers questions, and gives special instructions as required. Maintain current property/equipment listing of all items retained and used by staff and assists/oversees the annual inventory.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• One year trial/probationary period may be required.
• A qualified typist is required. Knowledge of required formats, grammar, spelling and punctuation required to edit and type a variety of material accurately.

Qualifications

Who May Apply: US Citizens In order to qualify, you must meet the education and experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Minimum Qualifications for GS-0341-07: Specialized Experience for GS-07: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as maintaining property/equipment listing of all items retained and used by organization staff; processing of incoming and outgoing mail for the organization; maintaining files and audit trails for those purchases; and preparing travel orders and vouchers, timekeeping, and purchase requests. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). OR Education substitution for GS-07: one full academic year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. (Note: You must attach a copy of your transcripts.) OR Education substitution and Super Academic Achievement for GS-07: completed all the requirements for a bachelor's degree AND am claiming Superior Academic Achievement. In order to be creditable under this provision, Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled. Superior Academic Achievement is based on: (1) Class Standing - You must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR (2) Grade-Point Average (G.P.A.) - You must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.; OR (3) Honor Society Membership - You may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies (https:// www.achsnatl.org/). (NOTE: You must attach a copy of your transcripts and/or verification of class standing for further verification.) OR Combination of education and experience for GS-07: If you have less than the required education and some specialized experience as described above, but less than 1 year, you can substitute a combination of education and experience to meet the specialized experience requirement. To compute the percentage, divide your total months of qualifying experience by 12. Then, divide your semester hours of graduate education by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify. (Note: You must attach a copy of your transcripts.) Minimum Qualifications for GS-0341-09: Specialized Experience for GS-09: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as ppreparing budget estimates and justifications for admin related expenses; advising on interpretation and application of regulations and policies concerning budget, procurement, property, travel, records management, correspondence, and reporting requirements; and reviewing requests for training against the project/section's training plan for approved Fiscal Year training. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). OR Education substitution for GS-09: completed a master's degree or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree. (Note: You must attach a copy of your transcripts for verification). OR Combination of education and experience for GS-09: If you have more than one year but less than the required education as described above and have some specialized experience as described above, but less than 1 year, you can substitute a combination of education and experience to meet the specialized experience requirement. To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify. (Note: You must attach a copy of your transcripts.) Selective Placement Factor: A qualified typist is required. Knowledge of required formats, grammar, spelling and punctuation required to edit and type a variety of material accurately. You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementOrganizational AwarenessTechnical CompetenceTechnology Application

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/

Contacts

• Address RG-W2R905 US ARMY ENGINEER DISTRICT-ROCK ISLAND DO NOT MAIL Rock Island, IL 61204 US
• Name: Army Applicant Help Desk