This position serves as the Administrative Support Assistant located at Phoenix Indian Medical Center in Phoenix, AZ. The incumbent is responsible for a wide variety of administrative tasks associated with maintaining and supporting the work performed within a department. Including functions necessary for the efficient management of an office and department leadership team, and ranges from correspondence and information control to timekeeping, acquisitions, and training/travel coordination

Duties

Serves as the primary administrative support position in the assigned department and is the supervisor's technical expert and advisor on administrative and management support functions including personnel, procurement, budget and acquisition tracking and planning and general office management. Incumbent receives, assesses, routes, or otherwise handles incoming and outgoing materials related to correspondence, reports, memoranda, and other forms of written communication. Performs the following duties: tracks controlled correspondence; composes and edits correspondence, letters and reports; reviews correspondence and other written documents for accuracy and completeness; and develops standard or form letters and replies to inquiries. Incumbent utilizes computerized office automation equipment such as PC based word processors, databases, database reporting interfaces and spreadsheets for the performance of the duties of this position; database management for input, analysis and reporting (whole cycle for special projects). Functions as the timekeeper for the department. Timekeeping responsibilities include bi-weekly pay with some complicating factors with strict deadlines.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-6 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Prepare and receive, assess, route or otherwise handles incoming and outgoing materials related to correspondences, reports, memoranda, and other forms of written communication; utilize computerized office automation equipment; prepare, coordinate, and complete travel arrangements for employee travel and training; schedule and maintain meeting appointments; establish and maintain files. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

This position has an education requirement. You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Phoenix Service Unit 1616 E Indian School Rd Suite 360 Phoenix, AZ 85016 US
• Name: Megan Silversmith
• Email: [email protected]