This position is located in the Nursing and Patient Care Service at Oscar G. Johnson, VA Medical Center, Iron Mountain, Michigan. The primary purpose of this position is to perform a variety of timekeeping duties. Employee is also responsible for Vista tracking of Fee Basis staff, serving as primary liaison for travel, as well as back up clerical support to the Associate Chief Nurse, Inpatient, and Nurse Managers. Duties are essential to operation of Nursing & Patient Care Service (N&PCS).

Duties

The primary purpose of this position is to perform a variety of timekeeping duties. Employee is also responsible for Educational Coding, Vista tracking of Fee Basis staff, IFCAP tracking of tuition reimbursement, serving as primary liaison for travel, as well as back up clerical support to the Associate Chief, N&PCS and Nurse Managers. Duties are essential to the direction and operation of Nursing & Patient Care Service (N&PCS). Responsible for accurately setting up, posting and maintaining all time and leave records for each Nursing Service and Primary Care Service employee on a biweekly pay cycle. Serves as the official point of contact for timekeeping queries for the service. Makes necessary corrections to timecards in a timely manner. Resolves any problems related to time and leave records. Independently provides technical advice and assistance on pay and leave matters to employees, supervisors, and other management officials and services. Responds to questions from employees concerning the application of pay, leave, and benefit policies and procedures. Provides orientation to the Time and Leave system to all new timekeepers, and new Nursing Service and assigned Primary Care Service employees to ensure continued competency. Inputs Tuition Reimbursement requests into the IFCAP system for the Nurse Educator. Prepares and distributes Annual Leave Master schedule draft and finalized versions yearly. Serves as the liaison for all travel arrangements required for the service. Coordinates and/or assists in the preparation of management presentations, such as preparing flow charts, graphs, and uses various applications for information briefings. Performs clerical duties and resolves problems relative to the accomplishment of administrative matters for the Service. Serves as back up to the Secretary requiring to independently compose correspondence, attend meetings and take minutes; Receive calls, greet visitors and direct contacts to the Nursing administrative staff as appropriate. Performs other related duties as assigned. Work Schedule: Monday - Friday 7:30am-4:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Time And Leave Clerk (OA)/PD014320 Relocation/Recruitment Incentives: Not authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/03/2025. You may qualify based on your experience and/or education s described below: GS-5 Level Qualifications: SPECIALIZED EXPERIENCE: Must have one full year of specialized experience that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS-4) in Federal service. Specialized experience for this position includes: The ability to type 40 words per minute; Working with time and leave rules and regulations as it is related to scheduling practices; Gathering and assembling data; Applying proper grammar, spelling, capitalization, punctuation, format, and clerical procedures in order to accurately type and proof read written materials. Using various computer software applications to enter, monitor, sort, calculate, and retrieve data and information to create, edit and reformat various reports using correct spelling, grammar and punctuation; Auditing files, trace errors and making corrections in time posting. OR EDUCATION: Successfully completed 4 years of education above the high school level. This education must have been obtained in an accredited business, secretarial, or technical school, junior college, college or university. One year of full time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial and technical school. (TRANSCRIPTS REQUIRED) OFFICE AUTOMATION (Screen-out): Must possess the ability to type a minimum of 40 words per minute and have experience with personal computer office automation software such as: Word, Excel, PowerPoint, Outlook, and/or Spreadsheets. You will be rated on the following Competencies for this position: CompensationCustomer ServiceProblem SolvingTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily performed while sitting but can require bending, walking, and standing, carrying light objects such as files, reports, and books. Work will require a major percentage of time utilizing automated system For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Oscar G Johnson Department of Veterans Affairs Medical Facility 325 East H Street Iron Mountain, MI 49801 US
• Name: Jeremy Burton
• Phone: 7089010850
• Email: [email protected]