The Supervisory Facilities Operations Specialist (known locally within the facility as the Chief of Operations and Maintenance reports to the Chief Engineer for all Medical Center Engineering maintenance and operation concerns. The Supervisory Facilities Operations Specialist at the Sioux Falls VA Health Care System and associated Community Based Outpatient Clinics (CBOC) must demonstrate broad based professional facilities operations abilities with highly interrelated managerial abilities.

Duties

Major duties listed but not limited to: Overseeing Facilities Operations: Ensures efficient operation of facility services, including facility management, maintenance, and operations for all assigned facilities. Managing Budget and Financial Performance: Oversees the facility's financial planning and budgeting, ensuring alignment with federal regulations and financial guidelines. Supervisory and Leadership Responsibilities: Leads and manages the facilities operations team, developing performance standards, providing guidance, and conducting performance evaluations. Ensuring Regulatory Compliance: Ensures all operations comply with relevant federal laws, policies, and regulations regarding facilities management. Developing and Implementing Strategies: Develops long-term strategies for operational improvements and cost reductions in facilities management. Managing Maintenance Programs: Directs the planning and implementation of maintenance, repairs, and refurbishing of facility systems and structures. Contract Management: Oversees procurement and management of contracts related to facilities operations, ensuring they are cost-effective and comply with applicable standards. Reporting and Communication: Provides management with regular reports on operational status, budget performance, and compliance issues. Troubleshooting and Problem Resolution: Acts as the point-of-contact for troubleshooting and resolving facility operational issues. Overseeing Facilities Operations: Ensures efficient operation of facility services, including facility management, maintenance, and operations for all assigned facilities. Managing Budget and Financial Performance: Oversees the facility's financial planning and budgeting, ensuring alignment with federal regulations and financial guidelines. Supervisory and Leadership Responsibilities: Leads and manages the facilities operations team, developing performance standards, providing guidance, and conducting performance evaluations. Ensuring Regulatory Compliance: Ensures all operations comply with relevant federal laws, policies, and regulations regarding facilities management. Developing and Implementing Strategies: Develops long-term strategies for operational improvements and cost reductions in facilities management. Managing Maintenance Programs: Directs the planning and implementation of maintenance, repairs, and refurbishing of facility systems and structures. Contract Management: Oversees procurement and management of contracts related to facilities operations, ensuring they are cost-effective and comply with applicable standards. Reporting and Communication: Provides management with regular reports on operational status, budget performance, and compliance issues. Troubleshooting and Problem Resolution: Acts as the point-of-contact for troubleshooting and resolving facility operational issues Performs other duties as assigned. Work Schedule: Monday- Friday, 8:00 am- 4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Facilities Operations Specialist/PD804500 Critical Skills Incentive (CSI): Not Authorized Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/31/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Qualifying specialized experience would typically include: Overseeing and managing facility operations, including the planning, coordination, and implementation of maintenance programs for large buildings, complexes, or other specialized facilities (e.g., hospitals, military bases, office buildings); Supervising a team responsible for preventive maintenance, repair projects, and operational support, ensuring conformance to established standards and safety regulations; Managing contractor relationships, including performing surveillance and quality assurance activities for maintenance and construction work to ensure compliance with specifications, budgets, and timelines; Evaluating and approving the work of subordinate staff, setting performance standards, and providing technical guidance on facility-related matters; Developing and implementing long-term maintenance strategies and capital improvement plans to enhance operational efficiency; Managing facility budgets, including reviewing cost estimates and ensuring expenditures align with financial constraints and program goals; Utilizing facility management software to track maintenance activities, work orders, and resource allocation. You will be rated on the following Competencies for this position: Building and ConstructionLeadershipOrganizational AwarenessSelf-Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is a combination of sedentary and requiring physical effort and exertion such as e.g., walking, standing, carrying light items such as manuals or books, or driving or traveling by motor vehicle. Long periods of standing, bending, and stooping is also required to observe and study work operations in project construction areas/ sites, confined spaces, use of scaffolding multi-stories tall, mechanical equipment rooms, and other spaces that are noisy, dirty and close quarters, and lifting of light to moderate heavy items weighing less than 50 pounds. You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. Working Conditions: The work area is generally adequately lighted, heated, and ventilated typical of such places as offices, training rooms, and libraries. The work environment also involves moderate risks or discomforts that require normal safety precautions. There are regular and reoccurring visits (at least 25% of duty time) to the work sites, mechanical equipment rooms, confined spaces, use of scaffolding, and other spaces that are noisy, dusty, where strong odors exist, dirty and close quarters which may involve moderate risks or discomforts. Worksites are often outside or on rooftops and requires work in inclement weather. Personal Protective Equipment (PPE) such as hard hat, safety toe boots, gloves, hearing protection, and eye protection is required in many of these spaces and required to be worn to ensure safety on a daily basis in construction zones. There will be regular and reoccurring exposure to moderate risks or discomforts in storage areas, mechanical equipment rooms, boiler plants and steam tunnels, outdoor conditions involving exposure to cold/ hot weather, rain, and wind. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Royal C Johnson Veterans Memorial Hospital 2501 West 22nd Street Sioux Falls, SD 57105 US
• Name: Luther Smith Jr.
• Phone: 612-467-6901
• Email: [email protected]