This vacancy is for a GS-0303-7, Administrative Support Assistant located in the Department of Homeland Security, U.S. Coast Guard, SECTOR SOUTHEASTERN NEW ENGLAND ADMIN/PERSONNEL DIVISION. Duty location will be determined upon selection.

Duties

You will serve as a/an Administrative Support Assistant and be responsible for This position is located in the Department of Homeland Security, U.S. Coast Guard, First Coast Guard District, Sector Southeastern New England, Woods Hole, MA. You will assist in in a full range of clerical and administrative support functions. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include: - Receiving all visitors and telephone calls. - Arranging meeting spaces, speaker, and support arrangements for various appointments, meetings, and events to include large conferences. - Preparing, receiving, assigning, and monitoring externally and internally generated correspondence and inquiries. - Receiving, reading and routing all incoming mail including non-critical not sensitive material to proper Department or staff individuals. - Maintaining the unit award files; including receiving recommendations and submitting awards for approval. - Maintain a comprehensive schedule of command level required commitments.

Requirements

Qualifications

To qualify at the GS-07 grade level, applicants must have at least one (1) full year of specialized experience equivalent to at least the GS-06 grade level in the federal sector. Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. NOTE: All experience statements (i.e., duties, specialized experience, or occupational assessment questionnaire) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position. Specialized experience must include the following: Arranging meeting spaces, speakers and support arrangements for various appointments, meetings and events to include large conferences; performing complex office automation duties. Providing general clerical services such as preparing reports, reviewing outgoing correspondence for proper attachments, and consolidating or coordinating submittal of information. Serving as mail clerk. Maintaining a comprehensive schedule of due dates. Tracking and logging evaluation information. Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. NOTE: Education cannot be substituted for experience at this grade level. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule, C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Education

This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail.

College Transcript: If you are qualifying based on education, submit a copy of your college transcript that lists college courses detailing each course by the number and department (i.e., bio 101, math 210, etc.), course title, number of credit hours and grade earned. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. education standards with your resume. You may submit an unofficial copy of the transcript at the initial phase of the application process. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.

Transcripts--If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) by the closing date of this announcement or you will be disqualified from further consideration. Please ensure that all documentation is legible.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications click here

Only experience and education obtained by the closing date of this announcement will be considered.

Contacts

• Address SECTOR SOUTHEASTERN NEW ENGLAND ADMIN/PERSONNEL DIVISION DO NOT MAIL WOODS HOLE, MA 2543 US
• Name: ShaLonda Loua
• Phone: 571-607-2499
• Email: [email protected]