This position is located in the Medical Records department of a health care facility for both Ambulatory and Inpatient services at the Inscription House Health Center, Inscription House, Arizona. The incumbent will report to the Superviosry Health Systems Specialist.

Duties

The purpose of the position is to perform a variety of medical records technical duties which include the complete and accurate process and maintenance of hybrid (paper/electronic) environment of analyzing, filing, compiling, scanning, releasing information, retrieving and dispatching charts/documents, file management, archiving Third Party, and entering data of treatment provided to patients within a complex health care facility. Perform comprehensive quantitative/qualitative analysis of patient medical record to assure the presence of all component parts of correct patient identification, health record number, redaction, valid forms and format, signatures and dates where required, and all reports which appear to be indicated by the treatment rendered assure the presence of all components of the medical record are completed. Inform and coordinate completion of medical record with health care provider or department. Maintain an assigned section of records by performing monthly chart audits for misfiled record with new dividers in place for easy access to health information. Conduct archiving processes, fetal monitor strips, Obstetrics, Operating Room and Emergency Room logs for storage. Retrieve records for permanent or temporary withdrawals for re-activation of records, research activities and disclosure of records. Updates Master Control Log and request original chart referencing the FRC logs. Create and maintain general registries. Collaborate and assist research teams to abstract data, i.e. Tumor Registry, Birth Cohort, Epidemiology, and John Hopkins University. Maintain an inventory log of all patient records for the facility for active patients, decreased patients, and archived record. Review and download any electronic health information received by Health Information Exchange (HIE) received from external sources into patients' electronic health record on a daily basis. Communicate with health care teams and committees to ensure data quality of direct patient care. Receives, sorts documents in preparation for scanning, reviews and cross-references the electronic health record (EHR) system. Receives, reviews and validates all requests for disclosure from hospitals, attorneys, law enforcement agencies, medical audits/reviews, Social Security Administration, private physicians, Insurance companies, individual requests and other including subpoenas, by ensuring all components for release of information are met. Researches, abstracts medical information from hybrid record system and discloses required information following regulation and policies. Reviews and reports potential Federal Medical Care Recovery Act (FMCRA) visits for possible tort liability and third party cases to the Office of Regional Counsel. Educates and enrolls patients to access their online Personal Health Record (PHR).

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-04: One (1) year of general experience is required, OR two (2) years above high school. General Experience: Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills to perform the duties of this position. Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: GS-05: One (1) year of specialized experience equivalent to at least the next lower grade level, OR four (4) years of education above high school. GS-06: One (1) year of specialized experience equivalent to at least the GS-05 grade level is required. Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. GS-05 Specialized Experience: Reviewing medical records in a clinic or hospital setting insuring files are complete and documents are filed correctly; scanning documents into an electronic health record and preparing correspondence for fax, mail or personal pickup. GS-06 Specialized Experience: Receiving, scanning, indexing, and filing of non-electronic medical and administrative information and forms; ensuring clinical and administrative forms are scanned and integrated inro the Resource and Patient Management System (RPMS); & conducting quality audits and verifying the integrity and overall quality of scanned images. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).

Education

When there is a positive education requirement, or if you are using education to qualify to meet all or part of the qualification requirements. You MUST submit a copy of your transcripts (unofficial) at the time of application to verify that you meet the educational requirements or substitution.

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation.

Contacts

• Address Kayenta Service Unit PO Box 368 Kayenta, AZ 86033 US
• Name: Claircita Richards
• Phone: 928-697-4346
• Email: [email protected]