This position is part of the National Archives and Records Administration, Seattle Federal Records Center. As a Supervisory Archives Specialist, you will provide a full range of record center activities and supervisory responsibility.

Duties

As a SUPERVISORY ARCHIVES SPECIALIST, you will: Supervise record center employees who accomplish a full range of center activities concerned with the receipt, arrangement, storage, preservation, and safeguarding of records and for providing reference service on records. Also supervises staff assigned to reference and reference related services for all Federal agencies subject to the NR Reimbursable Program. Plan work goals and assigns work/responsibilities. Assist with the promotion of ARCIS (Archives and Records Center Information System) in streamlining workflow processes and serves as facility's ARCIS Administrator. Coordinate activities with other operations. Oversee quality audit program and review the accuracy and quality of work. Serve as a technical authority, answering questions and providing advice, guidance, written instruction, and reference materials. Approve/disapprove leave. Prepare performance evaluations. Identify developmental and training needs of staff. Initiate formal requests for filling vacancies and written requests for additional personnel. Participate in the selection of employees. Receive complaints and grievances, handling those which can be informally resolved. Plan and control the physical transfer of records into and out of the Region and ensures proper space utilization through ARCIS. Analyze and proposes major or significant placement or relocation plans for records in custody of the Region. Provide recommendations based upon such elements as productivity, cost, and future space needs. Coordinate major relocation efforts and ensures that disposal is successfully removed from shelving locations. Act as liaison and provide technical assistance to agencies. Assist customer agencies in proper files management and records disposition procedures and methods through instructional letters and workshops. Perform outreach activities and promotes NARA programs through open houses and agency visits. Conduct studies and projects and makes recommendations on workflow and internal operating procedures, quality review programs, staff and equipment utilization, automation systems, expenditures, holdings, space utilization, and records management systems. Collect, compile, and analyze data. Prepare reports and recommendations for action or improvement. Participate in presentations to staff or agency officials.

Requirements

Qualifications

You must meet the following requirements within 30 days of the closing date of this announcement. Specialized experience for the GS-11 is defined as one year of experience at the GS-09 level, or equivalent, that is directly related to the position, and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes records lifecycle monitoring and communicating with external customers regarding the retrieval of records. Specialized experience must include: Supervising/leading and managing a group of employees. OR Planning, organizing, and reviewing accuracy and quality of work. OR Analyzing program performance and preparing recommendations; utilizing automated records control system(s) and various software applications. OR You may substitute education for specialized experience as follows: Ph.D. or equivalent doctoral degree in a related field or 3 full years of progressively higher-level graduate education leading to such a degree, or LL.M., if related. OR You may qualify on a combination of education and experience: To combine education and experience, the total percentage of experience at the required grade level compared to the requirement, as well as the percentage of completed education compared to the requirement must equal at least 100 percent. Only graduate level education in excess of the first 36 semester hours (54 quarter hours) may be combined to be considered for qualifying education. In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable: For the GS-11, you must have been at the GS-09level for 52 weeks.

Contacts

• Address AGENCY SERVICES 8601 Adelphi Road College Park, MD 20740 US
• Name: Applicant Call Center
• Phone: 304-480-8990
• Email: [email protected]