About the position: This position will be assigned to the General Smalls Inn.

Duties

Performs various management support functions to include preparing general correspondence and budget submissions. Processes all purchase orders and receiving reports in internet-based purchasing software. Monitors current projects to ensure delivery of items on order. Prepares lodging time records for payroll processing and assists with payroll discrepancies; tracks labor hours to ensure compliance with Air Force Guidance. Approval official for Nonappropriated Fund (Government Purchase Card (NAF GPC)/Purchase Card (P-Card) Program. Reviews night audit repo(s and resolves out-of-balance accounts or reports. Works with Guest Service Representatives to fix posting errors. Works directly with guest or unit in collecting fees; prepares bills. Answers Guest Folio phone inquires and follow ups. Calls and/or mails correspondence to customers as necessary in order to update accounts. Conducts research to assist NAI" Accounting Office (AO) in balancing accounts receivable. Prepares monthly surcharge calculation. Processes daily credit card deposits. Reviews NAF Transformation (NAF-T) reports. Controls petty cash fund. Assists the designated records custodian of lodging files and Automated Data Processing Equipment (ADPE). Serves as back-up administrator for the lodging automated data system. Adds, deletes, or updates user codes as needed. Adds reports or batch as needed. Updates contract-lodging codes. Updates rates. Adds or changes transaction codes as needed. Coordinates room code changes though AFSVA. Able to verify back-ups of database are occurring successfully (both SQL and tape). Assists supervisor in overseeing lodging awards program as directed by management, scheduling team socials and working with section manage for appropriate activities. Commercial hotel liaison. The supervisor provides additional, specific guidance and reference sources on new or difficult assignments. Performs additional duties as assigned. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12648575

Requirements

• This position requires the incumbent to complete a background investigation with favorable results.
• To be considered for this position, the applicant must be a U.S. Citizen or a Legal U.S. Resident for a minimum of 3 years and must reside in/around the area as noted in the Job Opportunity Announcement.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date. Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Applicant must have progressively responsible experience in property management system sufficient to follow individual funds and specific monies from initiation through expenditure stages to trace discrepancies in the system. Knowledge of and skill in interpreting and applying regulations, policies, practices, procedures of account relationship and relationship with other account within the system in order to perform extensive balancing and reconciling of detail and summary account. Experience in applying budgeting processes to include addition, subtractions, multiply and divide in all units of measures, using whole numbers, common fractions, decimals, compute rate, ratio and percent and to draw and interpret bar graphs. Must possess basic computer skills and familiar with personnel computer applications such as Windows, MS Word, Excel, Access and the Internet to effectively write reports, business correspondence, procedure manuals, present information and responds to questions from internal/external customers. Ability to communicate with others effectively, both orally and in writing

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Contacts

• Address JBLE Ft Eustis Sustainment Services Flight 733 FSS/FSCN 1413 Washington Blvd Fort Eustis, VA 23604-5000 US
• Name: JB Langley-Eustis NAF HR Office
• Email: [email protected]