The primary purpose of this position is to serve as the Executive Program Assistant of the Executive Office at Kayenta, Arizona of the Kayenta Service Unit (KSU). The incumbent will perform secretarial and administrative support functions for the Chief Executive Officer and other Executive staff of Kayenta Alternative Rural Hospital. Duties involve highly confidential administrative, management and medical matters in the service unit and must be dealt with extreme confidentiality

Duties

On an annual basis, assists the CEO to evaluate the Governing Body and Administrative/ Management components of the hospital operation to ascertain the degree of compliance with Joint Commission and CMS requirements and changes. Responsible for formulating formal reports for executive discussion and decision, executive presentation, and submission to NAIHS Office and IHS Headquarters. Receives and routes incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication. Keeps the appointment and meeting schedule for the CEO of the organizational unit served, and those of other senior staff members as directed. Serves as point-of-contact for scheduling meetings for conference rooms. The work may include purchasing supplies and equipment utilizing prescribed purchasing guidelines and procedures; establishing and maintaining filing systems; timekeeping functions; and preparing and processing documents associated with the travel and timekeeping of the staff.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Experience in performing administrative and clerical duties to include the following: serving as an executive assistant to a Chief Executive Officer (CEO) or similar echelon; coordinating CEO activities by scheduling and managing appointments; coordinating and assembling background information for meetings; composing correspondence; planning itineraries and schedules for travel, ensuring transportation and accommodations reservations are arranged and the preparation and submission of travel vouchers are completed; knowledge and use of a computer and competent in word processing, database usage, and ability to utilize various software. Exceptional communication skills both verbally and written, coordinating with Tribal Leaders, community members, inter-agency staff, internal team members, and other stakeholders. Completing review and proofreading of executive level documents, planning for the disbursement and distribution of information as needed, including creating report packets, emailing, and/or printing and sharing documents Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.

Contacts

• Address Kayenta Service Unit PO Box 368 Kayenta, AZ 86033 US
• Name: Dori Sombrero
• Phone: 928-697-4391 X54391
• Email: [email protected]