This position is an Administrative Officer, GS- 0341-11 working in Ventura, CA, for the R8-Ventura Fish and Wildlife Office.

Duties

As an Administrative Officer your duties will include but are not limited to the following: Provide advice and counsel on a range of administrative and operational management support issues (human resources and material needs, human resources availability, administrative support matters, etc.), policies, programs, objectives, and plans. Provide input and analysis for management decisions by articulating administrative management requirements. Serve as an advisor and liaison on human resources matters by coordinating organizational needs with human resources office requirements and facilitating the accomplishment of various human resource management programs. Conduct personnel-related activities as requested to include preparation of personnel actions, position descriptions, award justifications, and other personnel related documents ensuring completeness, accuracy, and inclusion of supporting documentation. Responsible for overall organizational procurement activities. Advise and assist in determining needs and acquiring equipment, supplies, materials, and repair services on the basis of necessity and availability of funds. Provide guidance and/or personally prepares procurement documents, determine appropriate sources, conduct market research, and prepare justifications as necessary. Serve as the day-to-day supervisor for a team of administrative and support personnel responsible for preparing administrative policy, coordinating administrative work procedures and prioritizing office management practices as a supervisor to subordinate staff of clerical and/or administrative workers. Plan, assign, and review work; adjust short term priorities; establishe performance standards and evaluate performance; approve leave and certify time and attendance; recruit and interview candidates for positions and recommend personnel actions; hear and resolve complaints from employees, referring those unresolved to a higher level supervisor; recognize and reward good performance; effect minor disciplinary actions and recommend actions in more serious cases; identify training needs of employees and arrange for training as needed; improve production or quality of work directed; and support and implement Government-wide, Departmental, FWS, and Regional Equal Opportunity programs.

Requirements

• Must be a U.S. Citizen or National.
• Merit promotion applicants must meet time-in-grade requirement as defined in 5 CFR 300, Subpart F.
• Suitability for employment, as determined by background investigation.
• Probationary Period: Selectees may be required to successfully complete a probationary period.
• Supervisory Probationary Period: Selectees who have not previously completed a supervisory probationary period, will be required to serve a one-year supervisory/managerial probationary period for this position.
• Individuals assigned male at birth after 12-31-59 must be registered for the Selective Service. To verify registration visit SSS.gov.

Qualifications

Only experience and education obtained by 12/26/2024 will be considered. In order to qualify for this position you must possess the Minimum Qualification. Minimum Qualification [GS-11] One year of specialized experience comparable in scope and responsibility to the next lowest grade level (GS-9) in the Federal service. Qualifying experience may include: (1) preparing budget estimates or justifications; (2) monitoring a budget to ensure that obligations, expenditures, and requested allotments stay within approved funding limitations; (3) managing the acquisition of supplies, equipment, and services for an organization in accordance with regulations and policies; (4) providing administrative support to a program or organization (e.g., procuring supplies or services, initiating human resource hiring actions, payroll administration, coordinating travel arrangements, etc.); (5) conducting financial, management, or program analyses and documenting findings, issues, and recommendations. OR A Ph.D. or equivalent doctoral degree -OR- three full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree -OR- an LL.M. that demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. OR A combination of education and experience as described in 1 and 2 above which together equals 100% of the requirement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time In Grade Requirement: Applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the JOA. Specifically, i. Area of Consideration. ii. Time-in-grade (TIG) requirements as specified in 5 CFR 300, Subpart F. iii. Time after competitive appointment as specified in 5 CFR 330.502. iv. Qualification requirements outlined in OPM's Qualifications Standards for General Schedule Positions or for Federal Wage System (FWS), wage grade positions, applicants are evaluated using the OPM Job Qualification System for Trades and Labor Occupations and the job element examining method Your SF-50 will be used to confirm you meet all requirements.

Education

PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address
• Name: Human Resources Staffing Division
• Email: [email protected]