The WPB VA Medical Center currently consists of one (1) hospital, and six (6) Community Based Outpatient Clinics and one (1) remote PTSD and ancillary services Clinic

Duties

Major Duties include: Maintaining an appointment calendar Scheduling appointments and meeting Maintaining a suspense system to ensure timeliness of correspondence and reports Arranging conferences and meetings and advising participants of purpose Making travel arrangements. Properly routing materials for action Establishing controls to ensure meetings or deadlines Organizing and maintaining files and office records Resolving minor problems independently through use of appropriate guidelines Reviewing all outgoing correspondence and reports for format, style, spelling, and grammar to ensure their accuracy and correctness Reviewing incoming mail and preparing responses for appropriate signatures. Explaining procedures to co-workers and others Maintaining a computerized record system. Work Schedule: Monday - Friday; 8:00 AM - 4:30 PM Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD01742O Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/13/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Maintaining a suspense system to ensure timeliness of correspondence and reports Resolving minor problems independently through use of appropriate guidelines Reviewing incoming mail and preparing responses for appropriate signatures Using a personal computer and a variety of software packages (word processing, spreadsheet, database, etc.) Using a copy machine, fax, calculator, scanner, shredder and/or other office equipment Organizing and maintaining files and office records You will be rated on the following Competencies for this position: CommunicationComputer SkillsCustomer ServiceWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary involving some bending, stooping, reaching, lifting of light items, and walking. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address West Palm Beach VA Medical Center 7305 North Military Trail West Palm Beach, FL 33410 US
• Name: Maria Link
• Phone: (814) 943-8164
• Email: Maria.Link@va.gov