Thank you for your interest in the Medical Records Technician - Cancer Registrar Coordinator position with VA Connecticut Healthcare System. This vacancy is a GS-09 level which is above the full performance level of this occupation. The work of the position supports the care and treatment given to patients with malignant conditions and is responsible for planning, organizing, actuating and controlling all activities in the Oncology Patient Registry Program.

Duties

The duties of this occupation include but are not limited to the following : Planning , organizing, actuating and controlling all activities in the Oncology Patient Registry Program. Coordinates all activities associated with the Cancer Program at this VA Medical Center. Precisely abstracts, codes and maintains Registry Records according to the requirements of the American College of Surgeon's Commission on Cancer (ASOC/COC), the Cancer Committee at VA Connecticut VAMC in West Haven, the National VA Oncology Program and the NCI SEER Programs. Reporting: Prepares routine and special statistical reports, narratives and graphic representations requiring use of registry data on a regular, annual or periodic basis for the VA Central Cancer Registry, National Cancer Data Base (NCDB), State of Connecticut Cancer Registry and Cancer Committee. Coordinate and Facilitate Programmatic Functions: Serve as coordinator and facilitator of the Tumor Board/Cancer Conference including scheduling, developing meeting agenda, recording and dissemination of minutes. In conjunction with other members of the Cancer Committee, the incumbent monitors compliance of documentation of essential standards as required by the ACOS/COS Approvals Manager. Coordinates efforts regarding the ACOS/COC Approvals Survey and prepares the survey application record (SAR) prior to site visit. Maintains a registry that is continuously prepared for ACOS/COC survey which includes all necessary cancer program documentation needed for the surveyor's review and consideration. The documentation includes, but is not limited to, Tumor Board/Cancer Conference documentation, Cancer Committee minutes and reports and the Cancer Registry procedure manual. Develops and Monitors Quality Management and Improvement; Performance Projects and Special Studies to Enhance Cancer Patient Care and to meet requirements of the ACOS/COC. Monitors Cancer Committee processes and procedures implemented to improve patient care, verify compliance of plans and requirements, provide technical advice to the clinical staff relative to the development and implementation of QM& I projects and assist in the undertaking of then projects. In conjunction with routine chart review for case ascertainment, abstraction and continuum of care monitoring, the incumbent will perform quantitative and qualitative analysis on medical records to ensure essential components relative to cancer diagnosis and care are adequately and succinctly documented. work closely work with the Program Activity Coordinator for Quality of Registry Data to ensure accurate and consistent data into the registry. Ensures adherence to guidelines and requirements set forth by the following entities: ACOS/COC Multidisciplinary Cancer Program Manual and Facility Oncology Registry Data Standards (FORDS) ; AJCC Cancer Staging Manual; NCI SEER Program Manual; International Classification of Diseases, 9th Edition (ICD-O-9) ; Must be cognizant of College of American Pathology (CAP) protocols of documentation ; Cognizant of the National Comprehensive Cancer Network (NCNN) guidelines ; All VHA administrative and medical policies/procedures germane to cancer registry documentation including provisions set forth by the Privacy Act, FOI and HIPPA. Work Schedule: 8:00am - 4:30pm ; Monday -Friday Telework: As determined by the agency policy and service line needs. Regular Telework 6+ days per pay period. Virtual: This is not a virtual position. Remote: This is not a remote position. Functional Statement #: 689-F06853 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. English Language Proficiency: MRT-Cancer Registrar candidates must be proficient in spoken and written English to be appointed to as authorized under 38 U.S.C. 7403 (f) . Experience and Education: (1) Experience: One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills, and abilities (KSAs) needed to perform MRT work. OR (2) Education: Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy and physiology, and introduction to health records). OR (3) Experience/Education Combination: Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience: (a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of six semester hours of health information technology courses. (b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision. Training may be substituted on a month-for-month basis for up to six months of experience, provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. The position requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record. Grandfathering Provision: May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: MRT (Cancer Registrar) Coordinator, GS-9 : You must meet the experience and all KSA's below to be found qualified for this vacancy. Experience: At least one full year ( 52 weeks ) of experience equivalent to the next lower grade level GS-08. Examples of this experience include but are not limited to : Works autonomously; searches the medical record to identify and abstract/code all information. Organizes and maintains the cancer registry data system. Reviews lifetime follow-up on patients including cancer status and vital status. Oversees tumor board documentation, ensuring documentation meets the requirements and standards set forth by ACoS and/or facility standards. Ascertains a random sampling of annual analytic case load for physician review to ensure quality registry data. AND Demonstrated Knowledge, Skills, and Abilities: In addition to the experience above, the candidate must demonstrate all of the following KSAs: (a) Knowledge and understanding of ACoS and/or facility requirements for administering, monitoring, and reporting compliance of the cancer program to the governing bodies. (b) Ability to interpret data to set, evaluate, and adjust the cancer program and/or facility goals and objectives. (c) Ability to inform cancer registry staff on the technical components of the cancer database, coordinate workflow and monitor data for accuracy and quality measures. (d) Ability to multitask. (f) Ability to communicate with diverse disciplines regarding the facility requirements of the cancer program. (g) Ability to analyze and interpret data for use in facility strategic planning. (h) Ability to develop cancer program/cancer registry policies and procedures to ensure patient-centered care for cancer patients in accordance with governmentwide, agency, and facility requirements. Preferred Experience: Oncology Data Specialist ( ODS ) Certification is highly desirable with Oncology Data Specialist credential. At least two years as a Cancer Registrar in a Medical Facility. Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/. Promotion Potential: This vacancy is above the full performance level of this occupation. PHYSICAL REQUIREMENTS: The work is primarily sedentary with considerable computer and keyboard work. The work includes some walking, standing, bending, and carrying of light items such as files, papers, and books. WORK ENVIRONMENT: The incumbent works in a medical center office environment and in committee meetings usually held in conference rooms. The work is mostly of sedentary nature. Periodic virtual work may be available to a highly qualified candidate.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address West Haven VA Medical Center 950 Campbell Avenue West Haven, CT 06516 US
• Name: Karen Terebesi
• Phone: (203) 951-9651
• Email: [email protected]