You will serve as a Secretary in the Administration Department of FLTREADCEN WEST. You will service as the principal Administrative Support Assistant for the Commanding Officer (O6) and Executive Officer (O6).

Duties

You will plan and accomplish routine as well as non-routine administrative procedural work of the office and coordinate a wide variety of office administrative requirements. You will act as a liaison between the CO and XO, as well as staff personnel by providing accurate, timely advice on procedures and local policies. You will receive and screen all incoming telephone calls for proper channeling. You will exercise discretion and judgment in responding to requests for information from individuals of higher commands, including Flag/General Officers, contractors, prominent high ranking officials and their subordinates. You will receive visitors to the executive suite, including those from high-ranking Military Officers, from many agencies of the U.S. Government and representatives from private industry. You will collect, review, and process incoming mail, initiating replies to correspondence not requiring special handling by the CO and/or XO or by other office personnel. You will call your supervisor’s attention to material determined to be of interest or importance and attaches any available previous correspondence or reference material to facilitate final action. You will independently maintain the CO and XO’s calendars reflecting their appointments, conferences, and travel. You will make necessary arrangements, in collaboration with the Finance Manager for the CO and/or XO’s travel, transportation, schedule of visits, and hotel reservations. You will serve as a subject matter expert on the Defense Travel System (DTS). You will take action to provide consistency and continuity in the application of administrative and procedural policies, processes, and procedures in the Command’s office. You will assemble and compile data and material as needed by the CO and/or XO. You will establish and maintain office files (e.g., general office correspondence, periodic and special reports, congressional correspondence, other manuals, budgetary data, leadership and internal staff rosters, etc.). You will prepare and maintain personnel records, correspondence, and reports pertaining to military personnel matters as it directly relates to the CO and/or XO. You will actively participate in the planning and execution of all special command events including Change of Command Ceremonies, Command Quarters, Awards presentations, and high-level personnel and dignitary visits.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector conducting the clerical, secretarial, or administrative support functions for a program, office, executive, or organization. Examples of qualifying experience may include: organizing and ensuring the flow of clerical or administrative support processes; ensuring correspondence, reports, or travel documents adhere to policy; coordinating travel arrangements; de-conflicting or optimizing appointment schedules to maximize time efficiency; coordinating meetings, conferences, or special events; developing or compiling documents, spreadsheets, charts, or graphs to support executive level requirements. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of specialized experience, you may qualify with the following education or combination of both education and experience:

Successful completion of one full year of graduate level education that is directly related to the position being filled.

-OR-

A combination of specialized experience and education as described above that equates to one year of experience. The percentage of the required education plus the percentage of the required specialized experience equal one hundred percent.

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Contacts

• Address FLTREADCEN WEST 180 L Street Lemoore, CA 93246 US
• Name: Department of Navy EIC
• Email: [email protected]