This position is a Administrative Officer, GS- 0341-9/11 working in Klamath Falls, Oregon, for the R8-Klamath Falls Fish and Wildlife Office. This position is also open to status candidates under announcement R8-25-12615176-RR-MP . You must apply to each announcement separately if you wish to be considered under both recruitment methods.

Duties

As a Administrative Officer your duties will include, but are not limited to, the following: Serves as the day-to-day supervisor for a team of administrative and support personnel responsible for preparing administrative policy, coordinating administrative work procedures and prioritizing office management practices as a supervisor to subordinate staff of clerical and/or administrative workers. As the principle financial advisor, analyzes, evaluates, and manages accounting and control systems to maintain proper financial balances, distributes resources to all activities within planned limitations, and ensures that maximum benefits are obtained from resources. Analyzes historical budget and financial data, as well as new and/or changing program plans, to develop and prepare budget estimates and justifications for current-year, budget-year, and out-year budget planning. Identifies actual and/or potential funding problems, fiscal trends, significant program deficiencies and imbalances, analyzes conditions, and recommends adjustments and solutions. Responsible for overall organizational procurement activities. Advises and assists in determining needs and acquiring equipment, supplies, materials, and repair services on the basis of necessity and availability of funds. Provides guidance and/or personally prepares procurement documents, determines appropriate sources, conducts market research, and prepares justifications as necessary. Provides advice and counsel on a range of administrative and operational management support issues (human resources and material needs, human resources availability, administrative support matters, etc.), policies, programs, objectives, and plans. Provides substantive input and analysis for management decisions by articulating administrative management requirements. Serves as an advisor and liaison on human resources matters by coordinating organizational needs with human resources office requirements and facilitating the accomplishment of various human resource management programs. Analyzes and advises on the implications of proposed management decisions and the administrative aspects involved in the accession, retention, motivation, development, and use of human resources. Works with servicing human resources office representatives to identify and resolve human resources needs and problems. Promotion Potential: This position involves a multi-grade career ladder. The selectee may be promoted without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. At the GS-11 level, the level of complexity at this organization requires a complex budget with multiple funding sources, a moderate to large group of personnel (40+) comprised of different appointment types and status, and additional administrative complications to include partnerships and agreements with other federal, state and local organizations, varying types of travel, procurement, and property. These complexities require the incumbent to provide a broad range of trends analysis, forecasting, and organizational recommendations to the project leader for their organizational structure and administrative processes. The GS-09 Level is a developmental grade to the full performance level GS-11. While developing, the AO still serves as the primary point of coordination, communication and liaison with Regional and/or HQ Budget/Finance, HR, and IT programs regarding information, policies/practices and activities of the office and their field/sub-offices, if applicable. However, they receive more oversight and guidance for complex administrative and budget projects.

Requirements

• Must be a U.S. Citizen or National.
• Suitability for employment, as determined by background investigation
• Driver’s License: This position requires the incumbent to operate a government (or private) motor vehicle as part of their official duties. Selectee must hold and maintain a valid state driver’s license throughout their employment in this position.
• Probationary Period: Selectees may be required to successfully complete a probationary period.
• Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration visit SSS.gov.

Qualifications

Only experience and education obtained by 12/11/2024 will be considered. In order to qualify, you must possess the following: Minimum Qualification [GS-09] One year of specialized experience comparable in scope and responsibility equivalent to grade GS-07 in the Federal service. Specialized experience includes: (1) providing administrative support to an organization on essential systems such as recordkeeping, payroll administration, initiating human resource hiring actions, etc.; (2) managing the acquisition of supplies, equipment, and services in accordance with regulations and local policies; (3) conducting portions of financial, management, or program analyses, and documenting findings, issues, and recommendations; (4) providing guidance to managers and staff on financial, budgetary, or administrative topics, including regulations and guidelines. OR Possess a master's or equivalent graduate degree OR (2) full years of progressively higher-level graduate education leading to such a degree OR an LL.B. or J.D. (if related), with a major study that directly reflects the job-related knowledge, skills, and abilities necessary to satisfy the minimum qualification requirement and perform the duties of this position. OR Possess a combination of specialized experience and graduate-level education (beyond the first year) that, in combination, satisfies 100% of the minimum requirement. Minimum Qualification [GS-11] One year of specialized experience comparable in scope and responsibility equivalent to grade GS-09 in the Federal service. Specialized experience includes: (1) preparing budget estimates or justifications for an organization; (2) monitoring an organization's budget to ensure obligations, expenditures, and requested allotments stay within approved funding limitations; (3) managing the acquisition of supplies, equipment, and services in accordance with regulations and local policies; (4) providing administrative support to an organization (e.g., procuring supplies or services, initiating human resource hiring actions, payroll administration, etc.); (5) conducting financial, management, or program analyses and documenting findings, issues, and recommendations; (6) leading teams, projects, and/or complex agreements; (7) responding to questions on policy, procedure, and guidance as it relates to the budget process. OR Possess a Ph.D. or equivalent doctoral degree OR (3) full years of progressively higher-level graduate education leading to such a degree OR an LL.M. (if related), with a major study that directly reflects the job-related knowledge, skills, and abilities necessary to satisfy the minimum qualification requirement and perform the duties of this position. OR Possess a combination of specialized experience and graduate-level education (beyond the second year) that, in combination, satisfies 100% of the minimum requirement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov)

Contacts

• Address
• Name: Human Resources Staffing Division
• Email: [email protected]