his position is located at the Hopi Health Care Center in the office of the CEO for the Hopi Health Care Center (HHCC) in Polacca, AZ. The incumbent plans, coordinates, and accomplishes a variety of program support tasks of an advanced nature for a complex healthcare service unit. Performs a wide variety of administrative tasks associated with maintaining and supporting the work performed with the organization.

Duties

Incumbent receives, reviews, routes, or otherwise processes incoming and outgoing information such as controlled or routine correspondence, reports, memoranda, and other written communication. Handles classified materials and/or matters of confidentiality and sensitivity; interacts with Union officials to receive information requests and assists with processing confidential documents. Builds/develops spreadsheets, databases, edits and creates organizational charts; proficiency with communication applications, i.e. Zoom, WebEx, and Microsoft Teams. Functions as timekeeper for the Executive Leadership personnel, including CEO direct reports, and is knowledgeable with ITAS. Creates and maintains of master organizational charts for the hospital. Maintains the office filing system. Instruct other personnel on the creation of records management file plans.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-8: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-7 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Experience in performing administrative and clerical duties to include the following: serving as an executive assistant to a Chief Executive Officer (CEO) or similar echelon; coordinating CEO activities by setting up and refusing appointments; coordinating and assembling background information for meetings; composing correspondence; planning itineraries and schedules for travel, ensuring transportation and accommodations reservations are arranged and the preparation and submission of travel vouchers are completed; knowledge and use of a computer and competent in word processing, database usage, and ability to utilize various software. GS-9: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-8 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Experience in serving as an executive assistant to the office of the Chief Executive Officer (CEO) or similar echelon in coordinating appointments and calendar management; making and accepting phone calls utilizing discretion in exercising accessibility of information received and provided; booking travel arrangements, making itineraries ensuring all aspects of travel are followed including timely and efficient voucher claim submissions; assist in arranging subordinate representation by an alternate official in absence of the CEO; organizing and strategizing logistics along with coordination and assembling of information for meetings; review/compose draft executive correspondence; knowledge and use of a computer and competent in word processing, database usage, and ability to utilize various software; ability to multitask and demonstrate the ability to organize competing priorities with professionalism to ensure a seamless approach in the completion of organizational tasks assigned. Proficiency Requirements: In addition to meeting experience or education requirements, applicants for these positions must show possession of the following skills, as appropriate. 40 words per minute typing speed Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.

Contacts

• Address HOPI HEALTH CARE CENTER PO Box 4000 Polacca, AZ 86042 US
• Name: Phoenix Area IHS Human Resources
• Email: [email protected]