The Program Support Assistant (OA) position performs a full range of timekeeping duties, including preparing, maintaining, and timely submitting official time and attendance records and reports. This position is in the Patient Care Service of the Birmingham VA Health Care System in Birmingham, AL.

Duties

Duties will include, but not be limited to the following: Performs a full range of timekeeping duties for the Patient Care Service (PCS) Office. Maintains and codes accurate timecards for staff assigned to PCS. Inputs data into the computer timekeeping programs, VATAS, and/or other current programs. Obtains the necessary documentation of leave, verifying that leave is supported by adequate leave balances within prescribed limits to avoid leave forfeitures, and notifies supervisor when there are unusual patterns of leave usage. Determines employees' entitlements based on when hours of work are performed to premium such as Sunday, holiday, and night differential. Annotates appropriate timecard remarks for jury duty, authorized absence, continuation of pay, travel orders, overtime, on-call, etc. Collects, compiles, and/or tracks data and statistical information supporting the organization's program operation. Reviews documents and reports for completeness and enters pertinent information to appropriate tracking system/platform. Performs database file searches. Uses software applications to draw information to assist in the preparation of reports. Evaluates documents, sampling plans, and other data. Types specialized terminology from varying fields of medicine, science, and/or law and utilizes reference materials. Formats material using advanced software functions. Integrates information from several platforms to formulate data. Works with spreadsheets, databases, word processing, and graphics. Reviews correspondence and reports for correct formatting, spelling accuracy, clarity of expression, sequential logic, etc. Work Schedule: Full-time, 7:30am - 4:00pm, Monday - Friday. Schedule subject to change based on agency needs. Compressed/Flexible: Not authorized. Telework: Not authorized. Virtual: This is not a virtual position. Position Description Title/PD#: Program Support Asst (OA)/PD071870 Relocation/Recruitment Incentives: Not authorized. Permanent Change of Station (PCS): Not authorized. Physical Requirements: Most of work is performed while seated at a desk for potentially long periods of time, with limited stooping, lifting (less than 50 pounds), bending at files, and walking within the medical center.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or your education as described below: GS-05 grade level: One year of specialized experience (equivalent to the GS-04 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: providing clerical and/or administrative support; collecting, compiling, and tracking data and information; timekeeping duties; processing documents and reports; establishing, updating and maintaining office files and records; performing automation duties using such software applications such as word processing, spreadsheet, electronic mail, desktop publishing, database and/or graphics; ability to research and gather data; and knowledge on leave and pay policy and/or regulations for Title 5 General Schedule and Title 38 employees. OR; Applicants may substitute education for the experience required for the GS-05 level. Successful completion of four (4) years of education above the high school level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR; Applicants may also combine education and experience to qualify at the GS-05 level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-05. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Proficiency Requirement: In addition to meeting experience requirement, applicants must be able to type 40 words per minute. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. You will also be rated on the following competencies for this position: ClericalCommunicationsTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; or driving a vehicle, etc. No special physical demands are required to perform the work. Work Environment: The work environment involves everyday risks or discomforts, which require normal safety precautions, typical of such places as offices, conference rooms, and training rooms. The work area is adequately lit, heated, and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. An official transcript will be requested from the issuing institution upon selection.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Birmingham VA Medical Center 700 South 19th Street Birmingham, AL 35233 US
• Name: Yvonne Fessehaye
• Phone: (202) 717-3936
• Email: [email protected]