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Duties

WHAT IS FMSS - FACILITIES MANAGEMENT AND SECURITY SERVICES THE DIVISION? A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions Vacancies will be filled in the following specialty areas: Facilities Management and Security Services Operations East Facilities Management and Security Services Operations Mid-Atlantic Facilities Management and Security Services Operations West Please Read All Sections and Full Announcement The following are the duties of this position at the full working level. Project Management: Responsible for the planning, scheduling, development, coordination, implementation, and assessment of REFM projects generally under 10,000 square feet, some which may be complex, vague, and sensitive, as well as broad in scope. Develops detailed plans that address issues pertaining to office locations, space realignments, construction, budget, preparation of and resolution for new leases or renewals, furniture and equipment and addressing long-range space acquisition or reduction needs. Consults with managers and peers to identify and define customer needs and requirements. Provides formal and ad hoc presentations to management as required or requested. Prepares position/decision/executive summary papers that present and/or discuss alternative approaches. Utilizes the full range of project management skills in the accomplishment of work assignments. These may include developing workstation layouts according to the negotiated agreements; timelines for property requests; ensuring discarded equipment is properly recycled in accordance with standards. Coordinates efforts with other entities in executing and tracking various phases of a project from concept through completion. Conducts cost benefit analyses relating to various aspects of projects, and related programs. Determines foreseeable itemized costs against optimal gains from proposed projects, and assesses feasibility of implementation, including potential timeframes to develop approval from upper level management. Considers established regulatory and statutory requirements in the preparation of these analyses. Determines funding sources dependent on organizations benefited, including funding responsibilities of delegate external and internal partners. Program Management: Proactively identifies program needs and independently performs a wide range of actions including planning, developing, analyzing, managing and implementing services. Responsible for multiple and varied support services programs. Consults with managers to identify/define customer needs and requirements relative to support services programs. Provides a wide range of technical information to managers. Identifies, researches and provides customers with ongoing updated information regarding the latest in logistical programs. Performs extensive research using all available sources including electronic media to obtain specifications pertaining to support services programs; provides technical advice and policy interpretations. May review and evaluate facilities services programs for proper utilization and accountability. Contract Administration: May serve as the designated Contracting Officer's Technical Representative (COTR) for national and local contracts or be responsible for coordinating the security clearance process for all contractors through the National Background Investigation Center (NBIC). Monitors contract performance and assure that the Contractor performs the contract in accordance with its terms, conditions and the performance work statement. Record and notify the Contracting Officer of incidents of faulty or nonconforming work, delays or problems and recommend correction actions. Contacts remote customers to determine if contractor delivered goods or services timely and accurately. May be responsible for enforcing the provisions of an IRS-awarded lease following occupancy of the facility and may be designated as the sub-COTR. In this capacity, the incumbent is a lease administrator who handles any lease issues that arise and enforces lease requirements short of taking any action required by the Contracting Officer. This may include sending reminder notices of work to be done, requests for corrective action for lease deficiencies, and development of "cure" letters for the Contracting Officer's signature. May also be responsible at IRS leased sites to coordinate background investigations with the lessor and/or GSA to ensure compliance with HSPD-12 (Homeland Security Presidential Directive #12) requirements. This position has career progression. If you are selected at a grade level lower than the full working level, you may be non-competitively promoted as your career progresses. For example, you may be hired as a GS-05, but if the position has career progression to GS-11, then you may move from a GS-05 to a GS-11 in as little as three years.

Requirements

Qualifications

Federal experience is not required. The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume. You must meet the following requirements by the closing date of this announcement: EDUCATION/SPECIALIZED EXPERIENCE GS-07: To be eligible for this position at this grade level, you must have at least one (1) year of specialized experience at a level of difficulty and responsibility equivalent to the GS-05 grade level in the Federal service. Specialized experience for this position includes: Experience that demonstrated knowledge of the methods and procedures for providing or performing a variety of functions and services applicable to the position to be filled; ability to plan, organize, and control work involving diverse activities; ability to gain cooperation and coordinate the work of others; and skill in oral and written communications. Examples of qualifying specialized experience include: Management analyst or technician or other work that included study, analysis, or evaluation leading to the development or improvement of managerial or administrative policies, practices, and procedures. Administrative officer or assistant, budget administration, program analysis, or other work that demonstrated knowledge of an organization and its functions, and the ways in which support services can facilitate the work of the organization. Office management experience that included responsibility for directing a variety of support services such as typing, mail processing, purchase of supplies and equipment, etc. Secretarial work that required monitoring and coordinating administrative and processing work of subordinate elements through a system of internal procedures, controls, production, progress reporting, etc., to insure the efficient operation of an organization. Military experience that included responsibility for directing a variety of support functions such as communications, property management, mail service, facilities, and equipment maintenance, etc. In addition, specialized experience includes experience using methods and procedures for providing or performing a variety of functions and services such as, managing tickets (e.g., customer request such as locksmith services, furniture move) and working with support staff to resolve customer issues (e.g. workplace standards, furniture and equipment acquisition, safety, security, etc.) gaining cooperation and coordinating the work of others to insure the process is completed; Experience using project management techniques such as assisting contracting officer by monitoring vendors, helping with a move, labeling boxes, direct movers to be completed. Communicating verbally and in writing to obtain and gather information from customers and other service providers. Work that included study, analysis, or evaluation leading to the development or improvement of managerial or administrative policies, practices, and procedures. Budget administration, program analysis, or other work with support services programs to facilitate the work of an organization. Experience that included responsibility for directing a variety of support services and functions (e.g., typing, communications, mail processing, purchase of supplies/equipment and maintenance, property management etc.). Work that required monitoring and coordinating administrative and processing work of subordinate elements through a system of internal procedures, controls, production, progress reporting, etc., to insure the efficient operation of an organization. OR EDUCATION: One (1) full academic year of graduate-level education is creditable for GS-07. Major study -- public administration, business administration, industrial engineering, industrial management, or other administrative or management fields related to the position to be filled. OR Superior Academic Achievement may be met by having a Bachelor's degree, with one of the following: A GPA of 3.0 or higher on a 4.0 scale for all completed undergraduate courses or those completed in the last 2 years of study, or a GPA of 3.5 or higher on a 4.0 scale for all courses in the major field of study or those courses in the major completed in the last 2 years of study, or rank in the upper one third of the class in the college, university, or major subdivision, or membership in a national honor society recognized by the Association of College Honor Societies. EDUCATION/SPECIALIZED EXPERIENCE GS-09: To be eligible for this position at this grade level, you must have at least one (1) year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level in the Federal service. Specialized experience for this position includes: Experience that demonstrated knowledge of the methods and procedures for providing or performing a variety of functions and services applicable to the position to be filled; ability to plan, organize, and control work involving diverse activities; ability to gain cooperation and coordinate the work of others; and skill in oral and written communications. Examples of qualifying specialized experience include: Management analyst or technician or other work that included study, analysis, or evaluation leading to the development or improvement of managerial or administrative policies, practices, and procedures. Administrative officer or assistant, budget administration, program analysis, or other work that demonstrated knowledge of an organization and its functions, and the ways in which support services can facilitate the work of the organization. Office management experience that included responsibility for directing a variety of support services such as typing, mail processing, purchase of supplies and equipment, etc. Secretarial work that required monitoring and coordinating administrative and processing work of subordinate elements through a system of internal procedures, controls, production, progress reporting, etc., to insure the efficient operation of an organization. Military experience that included responsibility for directing a variety of support functions such as communications, property management, mail service, facilities, and equipment maintenance, etc. In addition, specialized experience includes experience using methods and procedures for providing or performing a variety of functions and services such as, managing a program (e.g., motor vehicle program, mailroom services program) and assisting with other facility programs to resolve customer issues (e.g., workplace standards, furniture and equipment acquisition, safety, security, etc.). Experience planning, organizing, and controlling work assignments (e.g., managing a segment of a move project) and coordinating the work of other service providers (e.g., vendors, technology experts). Experience with project management techniques sufficient to plan, execute and monitor work assignments and/or special projects. Communicating verbally and in writing to obtain, gather and handle sensitive information from customers and other service providers, maintain project documents; and maintain harmonious relationships with all parties. OR EDUCATION: Two (2) years or a master's or equivalent graduate degree is creditable for GS-09. Major study -- public administration, business administration, industrial engineering, industrial management, or other administrative or management fields related to the position to be filled. Please see Education Section for Combination of Education and Experience allowed for all Grades. Please see Education Section for Additional Qualifications. For more information on qualifications please refer to OPM's Qualifications Standards.

Education

Please Read All Sections and Full Announcement

For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.
A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Click here (Section 3, Explanation of Terms) or here for Foreign Education Credentialing instructions.

Additional Qualifications:
EDUCATION/SPECIALIZED EXPERIENCE GS-11: To be eligible for this position at this grade level, you must have at least one (1) year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service. Specialized experience for this position includes: Experience that demonstrated knowledge of the methods and procedures for providing or performing a variety of functions and services applicable to the position to be filled; ability to plan, organize, and control work involving diverse activities; ability to gain cooperation and coordinate the work of others; and skill in oral and written communications. Examples of qualifying specialized experience include: Management analyst or technician or other work that included study, analysis, or evaluation leading to the development or improvement of managerial or administrative policies, practices, and procedures. Administrative officer or assistant, budget administration, program analysis, or other work that demonstrated knowledge of an organization and its functions, and the ways in which support services can facilitate the work of the organization. Office management experience that included responsibility for directing a variety of support services such as typing, mail processing, purchase of supplies and equipment, etc. Secretarial work that required monitoring and coordinating administrative and processing work of subordinate elements through a system of internal procedures, controls, production, progress reporting, etc., to insure the efficient operation of an organization. Military experience that included responsibility for directing a variety of support functions such as communications, property management, mail service, facilities, and equipment maintenance, etc. In addition, specialized experience includes experience with a range of concepts practices, regulations, policies and precedents associated with support services programs (e.g., IRM, MOU, Treasury and Agency directives, Occupancy Agreements between GSA and IRS,); Experience with project and lease management techniques sufficient to plan, execute and monitor work assignments and/or special projects; using methods and procedures for providing or performing a variety of functions and services to plan, organize, and control work involving managing programs (e.g., shred program, labor services program); and managing other facility program; Consulting methods and communicating techniques both verbally and in writing to consult, cooperate, coordinate and negotiate tactfully and persuasively with others in resolving issues which can be sensitive and controversial in nature, maintaining invoices, paying customers and updating reports.
OR EDUCATION: Three (3) years or a Ph.D. or equivalent doctoral degree is creditable for GS-11. Major study -- public administration, business administration, industrial engineering, industrial management, or other administrative or management fields related to the position to be filled.

MEET TIME IN GRADE (TIG) REQUIREMENT: You must meet applicable TIG requirements to be considered eligible. To meet TIG for positions above the GS-05 grade level, you must have served at least one year (52 weeks) at the next lower grade (or equivalent) in the normal line of progression for the position you are applying to. Advancement to positions up to GS-05 is permitted if the position to be filled is no more than two grades above the lowest grade held within the preceding 52 weeks.
AND
TIME AFTER COMPETITIVE APPOINTMENT: By the closing date (or if this is an open continuous announcement, by the cut-off date) specified in this job announcement, current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment. For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to "All US Citizens".

All Grades: Combination of Education and Experience.
OR COMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations of education and experience are also qualifying for grade levels for which both education and experience are acceptable.

Contacts

• Address FMSS - Deputy Director 1111 Constitution Ave NW Washington, DC 20224 US
• Name: IRS Brookhaven External
• Email: [email protected]