The Transportation Assistant position will report to the Assistant Fiscal Officer (AFO). The incumbent serves as a member of the Facility Fiscal Service staff at the Atlanta VA Health Care System and has responsibility for all aspects of domestic and foreign Temporary Duty (TDY) Travel to include Local Travel, Donated Travel, Detail Travel, and Limited Open Travel Authorization (LOTA) Travel.

Duties

Major Duties include, but are not limited to: Serve as Electronic Travel System (ETS) System Administrator and manage a variety of day-to-day activities related to the oversight and coordination of the employee travel program. Serve as Agency Organization Program Coordinator (A/OPC) for assigned station's travel card program. Serve as the point of contact and Subject Matter Expert (SME) for a wide range of travel related matters and VA Financial Policies and Procedures. Responsible for monthly reconciliation of their Centrally Billed Account (CBA) in accordance with regulations. Prepare monthly reports for AFO and PENTAD leadership on past due transactions on a 30, 60, 90 days past due transactions and is able to brief in executive meetings on these situations. Coordinates travel plans involving a combination of domestic and foreign travel with the contract travel service office and other appropriate offices. Arranges airfare, hotel and rental car reservations when applicable; determines general travel and per diem costs, and actual subsistence expenses. Responsible for performing audits on all expense reports and maintaining accurate record keeping of such audits. Utilizes the Financial Management System (FMS) to review daily reports for verification that travel obligations and/or payments have been accurately processed, as well as monitor travel advances to ensure timely processing and issuance to traveler. Conduct employee travel training at respective medical center and assist team members with other scheduled training sessions. Customers of the Travel Program include but are not limited to VISN 7 Veterans Affairs Health Care Systems and VISN staff. Work Schedule: Monday - Friday; 08:00am -04:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Transportation Assistant/PD01777A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/13/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of creditable specialized experience includes, but is not limited to: knowledge and application of an extensive body of transportation regulations, methods and operations (such as: Federal Travel Regulations (FTR), Office of Financial Policy, VA Directives, VA Central Office Directives, and Educational Centers Policies and Procedures) to perform a wide variety of interrelated or non-standard transportation procedures; knowledge of extensive and diverse governing entitlements for domestic or foreign travel is required of incumbent to advise on travel procedures, restrictions and allowances; knowledge of the web-based system ETS to create travel authorizations, process travel advances via EFT or Third-Party Draft, amend documents, build expense reports, manage reservations, generate reports and issue travel reimbursements; knowledgeable in the processing of Not to Exceed (NTE) Travel, Invitational Travel, Local Travel, Limited Open Travel Authorizations (LOTAs), Details, Donated Travel, and Alternate Station-Funded Travel; understanding of the FMS to include obligation and/or payment access, liquidation, addition or update of account information, modification of costing, payment inquiry, and retrieval of financial data from corresponding tables; knowledge of the Government Travel Charge Card Program to include statutory and regulatory authority, appropriate and inappropriate use, salary offset procedures and delinquent travel card accounts; working knowledge of accounting procedures to include FMS, RSD and Austin Automation; and the ability to operate several web-based programs including ETS and the Access Online System. Familiarity with computer programs such as Word, Excel and PowerPoint. You will be rated on the following Competencies for this position: ComplianceCustomer Service (Clerical/Technical)Transportation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is sedentary and will require standing, walking, bending, sitting, and filing of travel documents. There are times when files will need to be lifted and moved for storage and/or review. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Atlanta VA Medical Center 1670 Clairmont Road Decatur, GA 30033 US
• Name: Janette Shanks
• Phone: (404) 321-6111 X204030
• Email: [email protected]