The Budget and Financial Technician is responsible for tracking expenditures and is the subject matter expert for the service in terms of administrative rules, regulations, and procedures for VA financial transactions. The employee also has other administrative office assignments to include primary Purchase Card Holder for the service, timekeeping responsibilities, Government Housing coordination, general administrative functions, and training.

Duties

Major duties include but are not limited to: Prepares funding documents such as 2237's and 1358's, initiates Purchase Card obligations and determines the appropriate Fund Control Point (FCP) and coding in terms of Budgeting Object Code (BOC) and Cost Center (CC) Ensures all funding documents are correct and contain all pertinent information Participates in the development of the annual budget Develops comparative annual data between specified accounts over different time periods, evaluating and identifying significant changes in account balances and the actions which caused the changes Processes purchase order requests, service contract invoices, utility invoices and similar documents and reviews each in accordance with applicable procurement regulations and directives for specific details of information such as clarity and sufficiency of item description, definition of requirement or specifications, purchase authorization, quantity and adequate delivery or performance time Analyzes purchase order requests for accuracy of data, unit prices and totals, validity and budget and expenditure limitations certifying fund availability to cover all obligations before preparing the transactions Communicates with other services and Facilities Management shops and service units to verify contract billings against work accomplished and conduct follow-up on delayed orders Prepares and submits monthly estimated cost obligations for fuel, utilities, vehicle rentals, and maintenance contracts and adjusts these accounts upon receipt of actual billing Prepares and compiles cost and other data from several sources for the energy report, supply report, paid housing report, and various cost transfers Reconciles computer printout sheets for each cost-accounting category with current data, locates discrepancies, determines source or sources of error and takes necessary remedial action Work Schedule: Monday-Friday, 8:00 a.m. - 4:30 p.m. (work hours may be further discussed during the interview) Telework, Ad hoc: Ad Hoc telework occurs on an occasional, non-routine basis- for example, inclement weather or telework that occurs to complete short-term special assignments or to accommodate special circumstances even though the telework arrangement may occur continuously for a limited and specific period of time. VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Budget and Financial Technician/PD202330 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/12/2024. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade, GS-04, for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: perform duties related to accounting, budget functions, and fiscal procedures such as reconciling accounts, verifying accuracy of budgetary data, adjusting discrepancies, etc.; utilize various computer databases to collect, input, review and analyze data; create and prepare spreadsheets, graphics and reports; and perform administrative duties such as timekeeping, coordinating with various departments, answering telephone calls, training, etc. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 4 years above high school in any field for which high school graduation or the equivalent is the normal prerequisite. This education was obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. If you are qualifying on education, transcripts are required. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of specialized experience and post high school education as described above that demonstrates your ability to perform the duties of this position. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. If you qualify by a combination, your experience must be detailed in your resume and transcripts are required. You will be rated on the following Competencies for this position: Budget AdministrationClericalCommunicationsFinancial ManagementManages and Organizes InformationOrganizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. The work is mostly sedentary with some walking, bending, lifting and stooping. Inspections of quarter's buildings occur periodically. Specific activities include lifting and carrying full copy paper boxes, carrying records up and down stairs for storage/archiving and driving vehicles. Work Environment: The work is performed in an office setting and commensurate safety precautions are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VA Black Hills Health Care System 113 Comanche Road Fort Meade, SD 57741 US
• Name: Kara Grieser
• Phone: (320) 252-1670 X7151
• Email: [email protected]