This position is located within the Health Information Management Service, at the George H. O'Brien, Jr. VA Medical Center in Big Springs, TX.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but may not be limited to the following: Performing the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information; Scanning documents electronically into computerized databases (i.e., imaging); ensuring the documents are associated to the correct patient record; and confirming record integrity and reviews the image quality; Reviewing documents for scanning criteria and ensuring necessary medical/administrative information meeting the criteria is integrated into the appropriate database through personal computer scanning software and hardware; Maintaining confidentiality of all electronic records and paper components of the health record; following appropriate procedures when mailing and disposing of health information; ensuring sensitive health records are maintained in an extra-secure manner and available only to requestors in the scope of their official duties; Searching and obtaining from files previous correspondence or related subject matter and forwarding the assembled material to the proper official for action; Maintaining an up-to-date master file of all administrative circulars, notices and publications and providing complete sets to field offices upon request; Utilizing a computer to perform a wide variety of record keeping, correspondence, and tracking operations; performing filing, retrieval, and clerical duties associated with the retention, maintenance, disposition, guardianship, and control of health records in both terminal digit and alphabetic filing systems; Performing other related duties as assigned. Work Schedule: Monday-Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized

Requirements

Qualifications

A Quality Ranking Factor* has been requested by the facility to help determine which of the basically qualified applicants are likely to be better qualified for a position. The quality ranking factor for this position: Requires the skills of a qualified keyboardist. In addition to meeting the experience and/or education requirements, you must be a skilled data entry keyboardist. Quality Ranking Factors are not 'required' but can be preferred. To qualify for this position at the GS-4 level, you must meet one of the following: GENERAL EXPERIENCE: You must possess one (1) year of general experience that equipped you with the knowledge, skills, and abilities needed to successfully perform the duties of this position. General experience includes providing administrative support to members, such as scanning documents, requesting records, and undertaking other special projects assigned by the Supervisor. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. NOTE: Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. ~OR~ SUBSTITUTION OF EDUCATION FOR EXPERIENCE: You must have successfully completed two (2) years of education above the high school level in any field. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university for which high school graduation or the equivalent is the normal prerequisite. One year of full-time undergraduate study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. ~OR~ COMBINATION OF EDUCATION AND EXPERIENCE: You must possess equivalent combination of successfully completed post-high school education (beyond the second year) and specialized experience, as described above, which meet the total qualification requirements for this grade level. This education must have been obtained at an accredited business, secretarial or technical school, junior college, college or university. NOTE: Your experience must be documented in your resume and transcripts are required. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Attention to DetailClericalCommunicationsComputer SkillsInformation ManagementQuality Ranking Factor IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements/Working Conditions: The work is mostly sedentary; however, some bending, stretching, walking, and lifting is required. There may be the need for the employee to drive to another location to pick up or transport medical information. Work is performed in an office setting in the File Unit within this Medical Center. Employee is required to walk to various hospital locations in order to retrieve medical records. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address George H O'Brien Jr VA Medical Center 300 Veterans Boulevard Big Spring, TX 79720 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]