About the Position: Serves as a Management and Program Assistant for the Operations Division Administrative Officer providing a variety of services essential to support the efficient functioning of an organization with approximately 350 employees dispersed over numerous projects and field offices in the Pacific Northwest.

Duties

Serve as a conduit for information, ensuring key Division leaders are aware of critical administrative matters. Provide authoritative advice and guidance to Division supervisors and clerical staff on correspondence policies and procedures. Train and advise clerical staff on procedural and administrative processes. Review correspondence, edit or returns to origin as needed, ensuring official written communication ensuring compliance with established standards, policies, and regulations. Address general pay and leave, benefits, new employees in-processing, out-processing of transferring, separating, and retiring employees. Establish and maintain tracking mechanism for performance appraisal cycles to ensure suspense dates are met. Collaborate with Resource Management on the district manning document (DMD) to ensure accuracy. Monitor progress and follow-up on personnel actions until position is filled and on-boarded. Establish and maintain database on training for the division. Prepare, collect, and submit training surveys to the Chief, Operations division. Collect and compile statistical and performance data on various activities for use by supervisors in connection with management or other studies.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceExecutive Order (E.O.) 12721Interagency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePeople with Disabilities, Schedule APriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience for the GS-07: One year of specialized experience which includes all of the following: timekeeping or travel; preparing and editing correspondence; and create or maintain records and databases. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). Specialized Experience for the GS-08: One year of specialized experience which includes all of the following: interpreting and advising on administrative policies and processes; and utilizing various office automation software programs to create and edit formal correspondence, reports, or other documents. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). Specialized Experience for the GS-09: One year of specialized experience which includes all of the following: planning and managing the daily administrative functions of an office; using an automated financial management system; and performing varying office assignments in areas of financial support, personnel matters, travel coordination, time and attendance, or other areas of office support. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-08). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementClericalCommunicationsPersonnel and Human Resources Time in Grade Requirement for the GS-07: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). Time in Grade Requirement for the GS-08: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Time in Grade Requirement for the GS-09: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-08).

Education

This job does not have an education qualification requirement.

Contacts

• Address RH-W2SJ02 US ARMY ENGINEER DISTRICT-SEATTLE DO NOT MAIL Seattle, WA 98124 US
• Name: Army Applicant Help Desk