This a National Guard Title 32 Excepted Service Position. This National Guard position is for a Permanent GS-0344-07 MANAGEMENT ASSISTANT (TITLE 32), Position Description Number D1548P01 and is part of the MO Directorate of Manpower and Personnel. This is a bargaining unit position.

Duties

Operates a Records Holding Area. Advises units and activities on the policies and procedures for records retirement and disposal. Receives and reviews incoming records to be placed in the Records Holding Area and ensures information is properly filed and updated. Processes records for storage and establishes catalogs of records for retrieval purposes. Calculates and specifies the disposal dates according to pertinent regulations. Assigns accession numbers and shelves records in systematic order for recall of particular stored files. Identifies and destroys or arranges for final disposition of stored records in accordance with applicable regulations. Documents the transfer of records, and permit immediate retrieval of records upon request. Plans, organizes and assigns work to employees engaged in training and readiness at the command level. Performs extensive research in response to requests for information, files, or documents which includes researching automated files and indexes as well as manual records. Provides information, records, and documents to the requestor within the provisions of the Privacy Act, Freedom of Information Act. Maintains appropriate administrative records reflecting the history of each charge out from the Records Holding Area, indicating dates of receipt, requestor, documents released, and other pertinent information. Provides technical assistance to staff elements and activities with regard to establishment and operation of records systems. Conducts training workshops for activities with respect to records creation, records maintenance/use, and disposition. Performs other duties as assigned.

Requirements

• NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact an Army National Guard recruiter at 1-800-GO-GUARD (1-800-464-8273) prior to applying for this position.
• This is an Excepted Service position that requires membership in a compatible military assignment in the Missouri National Guard prior to the effective date of placement.
• Selectee will be required to wear the military uniform.
• Acceptance of an Excepted Service position constitutes concurrence with these requirements as a condition of employment.
• Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
• Males born after 31 December 1959 must be registered for Selective Service.
• Individuals on incentive bonuses may be subject to recoupment or termination, contact the State Incentives Manager at (573) 638-9500 extension 37647 for questions concerning recoupment or termination.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• Pre-placement or baseline physical are required for newly hired or appointed Wage Grade personnel who may be potentially exposed to health hazards in the work environment.
• Failure to complete management prescribed courses for full-time support personnel within the first year of employment or assignment, may be cause for reassignment or termination.

Qualifications

MILITARY REQUIREMENTS: Compatible military grade and assignment required prior to the effective date of placement. Selected candidate must be MOS qualified within 12 months from date of appointment. Title 32 employees will not be militarily senior to their full-time supervisor (grade inversion). Maximum Military Grade - SSG (E-6) Minimum Military Grade - SPC (E-4) Enlisted - CMF 25 OR 42 GENERAL EXPERIENCE: Must possess administrative or clerical experience such as applying guidelines, rules and regulations to assignments, composing correspondence, searching for and compiling information and data, and records administration. GS-07 SPECIALIZED EXPERIENCE: Must possess 12 months of specialized experience performing a variety of duties such as records maintenance, inventory, registering, cataloging, analyzing, and gathering data. The specialized experience must also demonstrate your ability to input data using basic computer skills; prepare accurate records and reports using knowledge of records management; communicate both orally and in writing to provide training as well as conduct workshops, and collect, organize, and interpret information including statistical material.

Education

This job does not have a qualification requirement that allows substitution of education for specialized experience.

Contacts

• Address MO Directorate of Manpower and Personnel 2302 Militia Drive Jefferson City, MO 65101-1203 US
• Name: Angela McCall
• Phone: 573-638-9500 X37495
• Email: [email protected]